Events & Inclusion Programs Coordinator

Aquent; Cupertino (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Subsidized health

Subsidized vision

Subsidized dental plans

Paid sick leave

Retirement plan with match

Free online training through AquentGym

Job summary

Aquent Talent is seeking an organized Events Coordinator to support end-to-end planning and on-site execution of external inclusion and diversity conferences in California. You will collaborate with the Program Manager to develop timelines, run-of-show documents, and operational plans, traveling as needed to ensure flawless event delivery.

You will draft communications, monitor the program inbox, triage requests, and produce concise leadership updates.

Qualifications

• Proficiency in presentation software; build/refine materials for audiences.
• Highly organized and detail-oriented in fast-paced events environment.
• Strong communication across diverse teams/time zones; stakeholder coordination.

Responsibilities

• Support end-to-end planning and on-site execution of external inclusion and diversity conferences.
• Assist in developing event timelines, run-of-show documents, and operational plans.
• Travel on-site to support conference execution.
• Draft, review, and deploy communications to internal stakeholders and attendees.
• Monitor and manage the program inbox; triage requests.
• Prepare bi-weekly leadership update reports; summarize status clearly.
• Field employee requests via internal ticketing systems; route escalations.
• Serve as backup for attendees at high-tier conferences; respond via dedicated channels.
• Manage attendee tracking, registration coordination, and pre/post-conference communications.
• Design and analyze attendee surveys; share actionable insights with team.
• Own intake for speaker/content submissions; follow-up with submitters.
• Coordinate content review workflows with internal teams.
• Maintain project timelines in PM tools; flag risks.
• Plan and facilitate team meetings; capture notes and actions.
• Create post-event recaps documenting outcomes and learnings.

Skills

Presentations

Organizational skills

Communication

Cross-team collaboration

Storytelling & inclusion

Tools

PM tools

Internal event platforms

Job description

Aquent Talent is seeking an organized Events Coordinator to support end-to-end planning and on-site execution of external inclusion and diversity conferences in California. You will collaborate with the Program Manager to develop timelines, run-of-show documents, and operational plans, traveling as needed to ensure flawless event delivery.

You will draft communications, monitor the program inbox, triage requests, and produce concise leadership updates.