Events & Exhibits Coordinator

Florida League Of Cities Inc; Tallahassee (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

Florida League of Cities Inc. is seeking an Events & Exhibits Coordinator in Tallahassee to lead the planning and execution of the Annual Conference Exhibit Hall and affiliate trade shows.

You will manage exhibitor engagement, booth sales, event logistics, and related financial records. The ideal candidate is highly organized, customer-focused, and capable of delivering exceptional experiences for members, exhibitors, sponsors, and partners.

Qualifications

• Bachelor's degree preferred; equivalent education/experience may be substituted.
• Experience coordinating events, conferences, trade shows, or related projects preferred.
• Experience working with exhibitors, sponsors, registrations, or event management systems is a plus.

Responsibilities

• Serve as a professional point of contact for exhibitors, sponsors, vendors, attendees, and internal stakeholders.
• Coordinate the Annual Conference Exhibit Hall and affiliate trade shows, ensuring planning and execution success.
• Promote and manage exhibitor participation, including booth sales, communications, and floor plan administration.
• Build relationships with sponsors, exhibitors, vendors, and partners while representing the organization.
• Process event registrations, sponsorship payments, and refunds accurately and timely.

Skills

Customer service

Organizational skills

Communication

Event coordination

Problem solving

Teamwork

Travel readiness

Attention to detail

Work independently

Education

Bachelor's degree in business administration / event management / hospitality / marketing / communications

Tools

Microsoft Office

CRM systems

iMIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Events & Exhibits Coordinator

Full Time Regular Clerical Tallahassee, FL, US

2 days ago Requisition ID: 1073

Salary Range: $60,000.00 To $65,000.00 Annually

The Events & Exhibits Coordinator plays a key role in the planning and execution of the Florida League of Cities' Annual Conference Exhibit Hall and affiliate trade shows. This position manages exhibitor engagement, booth sales, event logistics, and operational details to ensure successful events from planning through onsite execution. In addition, the role supports the Events and Experience team with financial and administrative functions, including payment processing, recordkeeping, and event coordination. The ideal candidate is highly organized, customer-focused, and committed to delivering exceptional experiences for members, exhibitors, sponsors, and partners.

RESPONSIBILITIES & DUTIES

• Serve as a professional and responsive point of contact for exhibitors, sponsors, vendors, attendees, and internal stakeholders.
• Coordinate the Florida League of Cities Annual Conference Exhibit Hall and affiliate trade shows, ensuring successful planning and execution.
• Promote and manage exhibitor participation, including booth sales, exhibitor communications, and floor plan administration.
• Build and maintain productive relationships with sponsors, exhibitors, vendors, and other partners while serving as a trusted representative of the Florida League of Cities and its affiliate organizations.
• Process event registrations, sponsorship payments, and refunds accurately and in a timely manner.
• Track exhibitor, sponsor, and vendor contracts, invoices, and event-related financial records for the Events & Experience team.
• Assist with sponsorship fulfillment by tracking deliverables and maintaining sponsor communications.
• Support the planning and delivery of conferences, meetings, and other Events & Experience initiatives.
• Maintain event calendars, registration records, and other administrative systems that support event operations.
• Provide onsite support during events, including exhibitor coordination and attendee assistance.
• Exercise sound judgment and discretion when handling confidential information and business matters.
• Contribute to a positive, collaborative, and service-focused team environment.
• Perform other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Strong customer service and interpersonal skills, with the ability to build and maintain positive relationships with members, exhibitors, sponsors, vendors, and colleagues.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to coordinate event details and administrative processes while maintaining accuracy and a high level of customer service.
• Ability to exercise sound judgment, professionalism, and discretion when handling confidential information and business matters.
• Proficiency in Microsoft Office applications and event management or customer relationship management (CRM) systems; iMIS experience preferred.
• Ability to identify challenges, develop solutions, and adapt to changing priorities while maintaining a positive participant experience.
• Ability to work independently and collaboratively as part of a team.
• Flexibility to travel overnight several times per year and work occasional evenings and weekends as required to support events and conferences.
• Ability to sit, stand, walk, and occasionally lift up to 25 pounds to support event setup, registration, and onsite event operations.
• Must maintain a valid Florida driver’s license.

TRAINING & EXPERIENCE

Bachelor's degree from an accredited college or university in business administration, event management, hospitality, marketing, communications, or a related field preferred. An equivalent combination of education, training, and experience may be substituted.

Experience coordinating events, conferences, trade shows, or related projects preferred. Experience working with exhibitors, sponsors, registrations, or event management systems is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

**PLEASE DO NOT APPLY IF YOU ARE A SMOKER**