Event Partnerships Coordinator

ROCS Grad Staffing; Alexandria (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

ROCS Grad Staffing seeks an enthusiastic Event Partnerships Coordinator to support exhibits, sponsorships, corporate partnerships, and supplier membership for major industry events and conferences. This-entry level role offers a path in events, sales, marketing, or association management while building hands-on experience and relationships with corporate partners.

You will serve as a primary contact for exhibitors and sponsors, assist with logistics, renewals, and CRM data, and help develop

Qualifications

• Bachelor’s degree required; related fields preferred.
• 0–2 years in events, sales, marketing, customer service, or coordination.
• Strong communication and interpersonal skills with executives.
• Highly organized with ability to manage multiple deadlines.
• Team-oriented with proactive support for events and partners.
• Proficiency in MS Word and Excel; CRM systems experience is a plus.

Responsibilities

• Serve as a primary contact for exhibitors, sponsors, advertisers, and corporate partners.
• Support the coordination and servicing of exhibits, sponsorships, corporate partnerships, and advertising opportunities.
• Assist with supplier membership communications, renewals, and database maintenance.
• Coordinate exhibitor and sponsor logistics for major conferences and events.
• Track exhibitor, sponsorship, and partnership information within membership, CRM, and event management systems.
• Maintain accurate records and contribute to the development of marketing and sponsorship materials, including the annual Marketing Prospectus.
• Lead exhibitor and sponsor registration and provide onsite registration and event support.
• Build and maintain professional relationships with corporate partners, including senior-level executives.
• Respond to partner questions and requests while providing timely, professional customer service.
• Collaborate with internal team members to ensure event logistics, sponsorship deliverables, and exhibitor needs are completed accurately and on schedule.
• Assist with additional event, sales, marketing, and membership initiatives as needed.
• Travel occasionally to support conferences and events.

Skills

Strong communication

Interpersonal skills

Highly organized

Customer service mindset

Problem solving

Collaboration

Education

Bachelor’s degree in Business/Marketing/Communications/Event Management or related field

Tools

Microsoft Word

Microsoft Excel

Salesforce

MapYourShow

ExpoCad

Fonteva

Job description

We are seeking an enthusiastic and detail-oriented Event Partnerships Coordinator to support exhibits, sponsorships, corporate partnerships, and supplier membership for major industry events and conferences. This is an excellent entry-level opportunity for someone looking to build a career in events, sales, marketing, or association management while gaining hands-on experience, building relationships with corporate partners and senior executives, and supporting high-profile national events.

Responsibilities

• Serve as a primary point of contact for exhibitors, sponsors, advertisers, and corporate partners.
• Support the coordination and servicing of exhibits, sponsorships, corporate partnerships, and advertising opportunities.
• Assist with supplier membership communications, renewals, and database maintenance.
• Coordinate exhibitor and sponsor logistics for major conferences and events.
• Track exhibitor, sponsorship, and partnership information within membership, CRM, and event management systems.
• Maintain accurate records and contribute to the development of marketing and sponsorship materials, including the annual Marketing Prospectus.
• Lead exhibitor and sponsor registration and provide onsite registration and event support.
• Build and maintain professional relationships with corporate partners, including senior-level executives.
• Respond to partner questions and requests while providing timely, professional customer service.
• Collaborate with internal team members to ensure event logistics, sponsorship deliverables, and exhibitor needs are completed accurately and on schedule.
• Assist with additional event, sales, marketing, and membership initiatives as needed.
• Travel occasionally to support conferences and events.

Qualifications

• Bachelor’s degree required; degree in Business, Marketing, Communications, Event Management, or a related field preferred.
• 0–2 years of experience in events, sales, marketing, customer service, account coordination, or a related field; internship experience is welcome.
• Strong communication and interpersonal skills with the confidence to interact professionally with corporate partners and senior executives.
• Highly organized and detail-oriented, with the ability to manage multiple deadlines, priorities, and projects simultaneously.
• Team-oriented and collaborative with a proactive, positive approach to supporting events and partners.
• Strong customer service skills and the ability to build and maintain professional relationships.
• Proficiency in Microsoft Word and Excel.
• Experience with event management, floor plan, membership database, or CRM systems is a plus, including platforms such as MapYourShow, ExpoCad, Fonteva, or Salesforce.
• Willingness and ability to travel occasionally for conferences and events.