Events Director

eastwest; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

East-West Ministries in Plano, Texas, seeks an experienced Events Director to lead the development-related events strategy, oversee the Event Team, and partner with vendors for high-level donor cultivation activities. You will coordinate logistics, manage budgets and timelines, and organize volunteers while upholding the organization’s mission and Biblical principles.

You will collaborate with the EVP of Development and internal teams to ensure seamless event execution, monitor donor engagement,

Qualifications

• Flexibility and strong work ethic
• Excellent organizational and time management skills
• Ability to manage multiple tasks and projects
• Strong verbal and written communication skills
• Ability to lead volunteers and collaborate with internal teams
• Proficiency with MS Office (Excel, Outlook) and standard office software
• Experience coordinating donor-related events and budgets preferred

Responsibilities

• Coordinate development and field events, researching stories and speakers
• Prepare agendas and materials for event meetings
• Oversee logistics for local and major events (venues, catering, travel, speakers)
• Manage RSVP, check-in, and event data tracking
• Track event budgets and timelines to ensure stewardship standards
• Collaborate with the EVP of Development and other leaders
• Handle administrative duties (expense reports, donor correspondence)
• Oversee event applications and volunteer organization for projects
• Organize volunteers for Development/Marketing initiatives
• Support field-related events and maintain volunteer communication

Skills

Flexibility

Organization

Time management

Communication

Team leadership

Budgeting

Attention to detail

Critical thinking

Volunteer management

Microsoft Office

Job description

Position Summary:

The successful Events Director is responsible for directing the vision and oversight for all development-related events and some field-related events. The Events Director will interact with a diverse group of external callers, donors and visitors, as well as, internal contacts within all levels of the organization. This role will provide leadership and management to the Event Team. The Event Director will successfully partner with vendors to execute high level donor cultivation events. To be successful, this employee must meet the objectives set out by the Development Department and carry out the required functions in an honest, competent, and confident manner. Flexibility, focus, forward-thinking, organizational skills, communication skills, and the ability to constantly re-prioritize are crucial to the success of this position. This position is responsible for playing their part to achieve the bigger mission of East-West and for ensuring that all position duties and responsibilities are clearly aligned with East-West Ministries Vision, Mission, Values, Statement of Faith, and Biblical principles.

Essential Duties & Responsibilities

• Event coordination
  • As directed, conduct research for future events where stories of faith, scripture, and evangelism can be shared
  • Prepare agendas and other materials for event related meetings
  • Manage logistics for all local and major development events, including venues, vendors, catering, insurance, travel arrangements, booking guest speakers
  • Manage RSVP and check-in process
  • Track event financials to ensure standards of good stewardship are being followed
  • Manage event timelines
  • Work in collaboration with the EVP of Development
• Administrative duties to include expense reports for gift officers, donor correspondence, and other gift officer support as assigned
  • Manage Event Applications (Blackthorn & SendGrid)
• Special Projects Management – miscellaneous project management as directly assigned
  • Organize volunteer(s) to assist with various Development/Marketing projects
  • Assist with field-related events as requested
  • Maintain communication with volunteers to make aware of existing needs

Qualifications

• Flexibility, focus, and a strong work ethic are essential
• Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
• Ability to follow through and juggle multiple tasks and projects
• Ability to take initiative and be proactive within scope of job duties
• Solid judgment and decision-making skills
• Excellent verbal and written communication skills, including proficiency in grammar and spelling
• Excellent interpersonal skills, ability to handle sensitive situations with confidentiality, poise, and tact
• Discerning of confidentiality and privacy
• Ability to work well with others in a team environment
• Ability to work well under pressure and against deadlines
• Proficiency in Microsoft Excel, MS Office and Outlook and other standard office software
• Strong attention to detail
• Driven to constantly improve job functions – not satisfied with status quo
• Ability to think critically and resourcefully
• Ability to manage teams of volunteers in various projects
• Ability to compile and prepare various budgets and reports