Events Coordinator - University Dining

Kennesaw State University; Kennesaw (GA); On-site; USD 42,840 - 57,100; Full time

Job summary

Kennesaw State University’s University Dining is seeking an Events Coordinator to schedule events, manage contracts, and coordinate room reservations.

You will serve as the primary customer contact, assist with planning and logistics, and ensure policies are followed. This role emphasizes accuracy, teamwork, and the ability to work on-site across campus venues.

This full-time position offers competitive benefits and opportunities for growth within the university dining program.

Qualifications

• High school diploma or equivalent.
• Strong MS Office skills and experience with event-related software.
• Ability to manage multiple events with attention to detail.

Responsibilities

• Schedules assigned events and manages event contracts.
• Arranges room reservations and event space set-up.
• Primary contact for customers, assists with planning, reservations and logistics.
• Maintains accurate and up-to-date event policies and procedures.
• On-site event support including weekends and after-hours as needed.

Skills

Interpersonal skills

Time management

Organization

Project management

Communication

Problem solving

Education

High school diploma

Tools

MS Office

CAD software

Job description

Events Coordinator - University Dining

Job ID: 301284

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities,rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Primary Location for Job Responsibilities Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES

1. Responsible for the management and use of the department’s Purchasing Car (PCard)

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

• Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
• Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
• Troubleshoots EMS challenges for clients either by phone, email or in-person
• Coordinates staffing for appropriate event coverage; set-up to breakdown
• Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
• Creates diagrams and floor plans with setup requirements
• Creates, maintains and executes timeline for events
• Checks set-up for scheduled events (with oversight) in some of the larger event venues
• Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
• Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Required Qualifications

Educational Requirements

• High school diploma or equivalent

Other Required Qualifications

• Current, valid and unrestricted driver's license

Required Experience

• One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications

• Proficient in MS Office (MS Excel, in particular)
• Proficient in CAD software

Preferred Educational Qualifications

• An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience

• Event Management System or similar event software experience

Proposed Salary

The budgeted salary range is $42,840 - $57,100 per year. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- https://hr.kennesaw.edu/benefits/index.php

• Medical
• Dental
• Vision
• 13 paid holidays
• vacation
• generous retirement plans
• tuition waiver
• wellness options

Knowledge, Skills, & Abilities

Abilities

• Creative, with the ability to suggest and implement improvements
• Able to handle multiple tasks or projects at one time meeting assigned deadlines
• Able to apply technology and innovation to improve efficiency and solve problems

Knowledge

• Experience creating and updating excel spreadsheets

Skills

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience)
• Strong attention to detail
• Strong customer service skills including phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will be required to drive.
• This role is considered a position of trust.
• This position does require a purchasing card (P-Card).
• This position may travel 1% - 24% of the time

Background Check

• Standard Enhanced
• MVR
• Credit

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf