Events Coordinator/Manager

Community Associations Institute; Falls Church (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Community Associations Institute is looking for a dynamic Coordinator for the Events team. This full-time role involves significant responsibilities in planning and executing events, requiring strong communication skills, creativity, and project management expertise. Ideal for those with a background in event planning or hospitality looking to grow in a collaborative environment.

Qualifications

• Ideal candidate has 1-2 years in event planning or is pursuing a relevant degree.
• Strong communication skills and customer orientation required.
• Experience with virtual event software preferred.

Responsibilities

• Manage projects for various events, including annual conferences and seminars.
• Assist with event logistics, customer relations, and website management.
• Travel to key events as needed for support.

Skills

Communication

Customer oriented

Interpersonal skills

Creativity

Flexibility

Education

Degree in event planning or hospitality

Tools

Microsoft Office Suite

Zoom

Job description

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Community Associations Institute is seeking a Coordinator who will be a key member of the Events team. The position supports activities related to in-person, hybrid and virtual event planning for CAI events. The Coordinator/Manager will report directly to both the Meetings Director and the Director of Event Sales and Logistics. This position offers hands-on learning experience supporting the team on projects that are focused on enhancing the experience at our conferences and special events.

The coordinator/manager position includes but is not limited to: assisting in the execution of events/courses/exhibitor logistics; working with marketing/communications; research; correspondence; basic website management; copywriting/editing; and much more. CAI is looking for dynamic candidates with a high level of energy. It will require great initiative and aptitude on the part of the candidate, to complete a vast array of projects (often independently) related to every aspect of association operations. The coordinator/manager will have the ability to use their own creativity and experience to help complete assigned projects.

To be considered for this position, applicants must have an interest in meeting and event planning, travel, and adult education.

Responsibilities include but are not limited to:

·Manage assigned projects for meeting/event planning team for the Annual Conference & Exposition, the annual Law Seminar, the annual CEO-MC Retreat and a variety of specialty meetings.

·Assist with event sales (sponsorships and exhibits) as well as benefit fulfillment.

· Manage the hotel rooming lists for staff, speaker and volunteer changes for events by working with the events team (Law Seminar, Annual Conference, High-Rise Manager Workshop, CEO-MC Retreat).

·Manage database corrections to attendee/exhibitor registrations: including badge nicknames, missing companies.

·Support attendee and presenter experience through pre-meeting communication and during the meeting.

· Assist in making changes and edits to event websites, including microsites.

· Stay up-to-date and bring in new ideas on industry practices and technology, including virtual/hybrid meetings.

· Travel to CAI Law Seminar and Annual Conference, to assist with registration, to observe, support, and make recommendations.

· Assist the Meetings Director on MCLE applications for 25+ states for the Law Seminar.

· Communicate and develop relationships with fellow staff, presenters, committee members, exhibitors and sponsors.

·Other duties as necessary to contribute to the overall success of CAI events

Qualifications:

· The ideal candidate has one to two years as an event planner or has just graduated or is still pursuing a degree in event planning and/or hospitality.

· Solid verbal and written communication skills; ability to communicate clearly and concisely.

· Customer and team oriented; strong interpersonal skills.

· Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).

· Possess creativity, flexibility, variety, and growth potential.

· Should be open-minded, a fast learner, enthusiastic, and adaptable.

· Possess the skills to start and complete all projects assigned to her or him.

· Must adhere to all timelines for projects. Each project will have a timeline of when it needs to be completed.

·Experience with Zoom (Meetings and/or Webinar applications) or other virtual event software preferred

·Availability to travel as needed throughout the year to our larger events (2-4 times/year)

· Is expected to be present and on time for all professional commitments.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

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