Events & Entertainment - Events Manager

Buccaneers; Lincoln Gardens (FL); On-site; USD 55,000 - 80,000; Full time

Job summary

A leading sports team seeks an Event Coordinator to creatively drive high-profile events while managing execution and guest experiences. The ideal candidate will oversee a team, ensure budget compliance, and collaborate with various departments to enhance the fan experience at events. Candidates should have strong leadership skills and a proactive approach to problem-solving.

Qualifications

• 5+ years experience in event planning, coordination, and management.
• Proven track record of managing successful event execution.
• Experience with vendor contracts and logistics.

Responsibilities

• Oversee the creative development and execution of Buccaneers events.
• Manage all phases of the event lifecycle from ideation to execution.
• Coordinate with stakeholders to ensure event alignment with goals.

Skills

Event Expertise

Multi-tasking

Time Management

Communication

Leadership & Collaboration

Proactive Problem Solving

Attention to Detail

Autonomous Decision-Making

Education

Bachelor’s degree

Tools

Microsoft Office/365 Suite

Job description

Posted Tuesday, June 10, 2025 at 4:00 AM

Mission. The Tampa Bay Buccaneers mission is to represent Tampa Bay past and future, while driving the next generation of NFL culture. The Club seeks individuals whose ambition and dedication align with this mission, bringing new perspectives and skills to our Club.

Core Functions :

Creativity & Ideation: Ideate, design, and bring to life immersive event experiences for The Krewe that embody our mission, brand vision, and pillars. This position will serve as a creative and strategic force—crafting events that not only captivate our community but also amplify our cultural relevance and brand story.

Lead Event Strategy & Execution : Oversee the creative development, strategic planning, and execution of Buccaneers-managed events, including high-profile corporate events, game day experiences, and entertainment activations.

Stakeholder Collaboration : Serve as the primary liaison between internal departments and external partners, ensuring that event concepts align with organizational goals and exceed stakeholder expectations.

Cross-Departmental Leadership : Collaborate with key departments within the organization, stadium partners and vendors to ensure cohesive planning and execution of all event elements.

Guest Experience Oversight : Champion the guest and fan experience at each event, managing every detail through a customer-centric lens to deliver engaging, memorable experiences.

Project & Timeline Management : Manage all phases of the event lifecycle—from ideation to execution—ensuring milestones, deliverables, and timelines are met with precision.

Budget Ownership : Develop, manage, and reconcile event budgets; oversee financial forecasting, vendor payments, and cost control measures to ensure fiscal responsibility.

Vendor & Contract Management : Source, negotiate, and manage vendor relationships, including entertainment agencies, décor companies, A/V providers, and caterers, ensuring quality and reliability.

Event Staffing & Leadership : Lead internal and part-time event staff (Krewe), assigning roles, supervising execution, and ensuring consistent team performance and professionalism.

Logistics & Infrastructure Management : Direct all logistical aspects of events, including safety, permitting, parking, transportation, first aid, tenting, signage, and site layouts.

Executive & VIP Briefings : Coordinate and deliver detailed event briefings for executives, players, coaches, alumni, and VIP guests, ensuring clarity and preparedness.

Post-Event Analysis : Conduct comprehensive event debriefs to assess performance, identify improvement areas, and document learnings for future events.

Gameday Experience : Oversee elements of entertainment on game days, including fan zones such as Bucs Beach, Bucsparilla, and other interactive experiences.

Event Systems & Tools : Maintain and optimize use of event management software and tools, ensuring proper documentation, reporting, and file organization.

Drive Innovation : Lead the ideation and rollout of new event concepts that enhance brand value and foster breakthrough fan and client engagement.

Team Mentorship : Guide and support Event & Entertainment Coordinators, fostering professional growth and ensuring alignment with department standards and objectives.

Compliance & Brand Alignment : Ensure all events comply with company policies, legal requirements, and brand strategy while meeting budgetary and operational goals.

Departmental Support : Contribute to overall department operations, including budget management, reporting, and cross-functional initiatives as needed.

Management Responsibilities

• Team Development : Mentor and guide team members through training and support to ensure optimal performance, growth, and career development.
• Strategic Planning : Develop and implement strategies to enhance operational efficiency, streamline processes, and achieve departmental goals.
• Budget Oversight : Active in managing departmental budgets, monitoring expenses, and ensuring projects are completed on time and within financial constraints.
• Resource Allocation : Coordinate and allocate resources—including personnel, equipment, and materials—to ensure seamless project execution.
• Staff Management : Oversee the hiring, onboarding, and training of part-time staff (Krewe), ensuring they are prepared and aligned with department objectives.
• Team Culture : Foster a collaborative, inclusive, and communicative team environment, promoting effective problem-solving and idea-sharing.
• Compliance and Safety : Ensure the team adheres to company policies, procedures, and legal regulations, maintaining a safe and efficient workplace.

Skills & Abilities

• Event Expertise : Knowledgeable in event planning, logistics, and entertainment, with the ability to innovate and creatively solve problems.
• Multi-tasking : Ability to manage multiple projects simultaneously while ensuring a high level of accuracy, organization, and timely task completion.
• Time Management : Skilled in prioritizing and preparing for assignments, consistently meeting deadlines.
• Communication : Exceptional verbal and written communication skills, with the ability to provide clear direction, guidance, and follow-through.
• Professionalism : Demonstrates professionalism in all interactions, both in person and through various forms of communication.
• Work Ethic : Collaborative, innovative, and resourceful, with a strong, durable work ethic and a positive, can-do attitude.
• Autonomous Decision-Making : Ability to handle responsibilities independently and find solutions in diverse situations.
• Document Analysis : Proficient in creating, revising, reading, and analyzing documents, including budgets, invoices, spreadsheets, and diagrams.
• Physical Mobility : Comfortable traversing the event space throughout the entire event lifecycle, from setup to strike.
• Attention to Detail : Highly detail-oriented, self-motivated, and team-focused.
• Leadership & Collaboration : Strong leadership skills with the ability to collaborate across departments and strategically influence team efforts.
• Proactive Problem Solving : Able to anticipate challenges and troubleshoot effectively in fast-paced environments.
• Tech-Savvy : Proficient with Microsoft Office/365 Suite (Word, Excel, PowerPoint, Outlook) and comfortable with event management tools. Familiar with Teams, SharePoint, Pitch and cloud-based services.

Experience & Education

• Bachelor’s degree or commensurate work experience
• 5+ years experience in direct event planning, coordination, and management, with a focus on entertainment and large-scale events.
• Proven track record of successfully managing all phases of event execution, from concept development to post-event analysis.
• Experience in managing event budgets, vendor contracts, and logistics, ensuring adherence to timelines, quality standards, and financial constraints.
• Strong leadership skills with experience supervising teams and managing event staff, contractors, and external vendors.
• Expertise in coordinating multi-faceted events, including conferences, receptions, dinners, trade shows, festivals, and client-specific activations.
• Skilled in problem-solving, ensuring seamless event execution under high-pressure situations.
• Experience in using event management software and tools to streamline planning and communication.
• Excellent communication and negotiation skills, working effectively with clients, vendors, and internal teams.
• The Tampa Bay Buccaneers are a dynamic, fast-paced, and creative work environment.
• Evening and weekend work may be required, including all home games and some away games (travel may be expected). Occasional holiday work may also be necessary.
• Must be comfortable working in a high-intensity setting, meeting tight deadlines and delivering quality results.
• Must be able to perform occasional physical tasks during event setup and breakdown, which may include working outdoors for extended periods in varying weather conditions, including extreme heat.
• A significant portion of daily tasks involves computer and desk work, with occasional travel for events or games.
• The role may require driving company vehicles or using a personal vehicle for work-related duties

Equal Opportunity Employer

Buccaneers Team LLC (the “Buccaneers”) provides equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, marital status, disability, age, military status, genetic information, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.

Disclaimer; Accommodations

This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Employees may be assigned additional responsibilities as necessary. The Buccaneers reserve the right to revise this job description at any time and to require employees to perform other tasks if there are changes to circumstances or conditions of the Buccaneers’ business, competitive considerations, or the work environment. Employees must be able to perform the essential functions of this position satisfactorily. The requirements set forth herein are representative of the duties, knowledge, skills, and/or abilities required. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions. Offers of employment are contingent on successful completion of a background screening.

The position covered by this Job Description is expressly declared to be “at will,” meaning the Buccaneers has the right to terminate the employee’s employment at any time, with or without cause. Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon by any employee.

Privacy Notice

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