Events Coordinator II

Socket.dev; Bryan (TX); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Relocation assistance

Tuition reimbursement

Home office reimbursement

Job summary

Texas A&M Transportation Institute (TTI) in Bryan, Texas, is seeking an Events Coordinator II to plan and execute conferences, meetings, and special events for TTI and external clients. You will collaborate with venues, coordinate registration, and manage logistics for on-site, hybrid, and virtual events.

The role requires a bachelor’s degree and 2 years of event coordination experience, with strong communication skills and the ability to multi-task in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in event coordination, hospitality, tourism or project management.
• Strong verbal and written communication skills.
• Knowledge of word processing and spreadsheet applications.
• Ability to multi-task and work with others.
• Flexible with irregular hours and travel.

Responsibilities

• Assist with planning and coordinating conferences, meetings, workshops, and events for TTI and external clients.
• Coordinate event logistics: venues, catering, AV, transportation, room layouts, schedules.
• Manage attendee registration and communications, name badges, materials.
• Provide onsite support and issue resolution during events.
• Assist with post-event activities: evaluations, reporting, and records.
• Support departmental initiatives and financial processes related to events.
• Perform other duties as assigned.

Skills

Communication skills

Verbal and written communication

Multi-tasking

Organizational skills

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Cvent

Microsoft Teams

Job description

Job Title

Events Coordinator II

Agency

Texas A&M Transportation Institute

Department

Event Management & Planning

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technicalexpertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

• Our Vision -TTI leadsin the creation of knowledge that transforms transportation for the benefit of society.
• Our Mission -TTI deliverspractical,innovativeand sustainable solutions to improve the movement of people, data and goods through research,educationand technology transfer.

Our Work Environment

• Entrepreneurial culture
• Affiliation with Texas A&M University students and faculty
• Ability to work with nationally recognized experts
• Ability to help train the next generation of transportation professionals
• Premier office and research facilities and equipment
• Accredited laboratories and safety proving ground
• Outstanding research support services
• Hybrid work environment/telecommuting
• Flexible work hours
• Family friendly
• High staff retention rates
• Leadership development and wellness programs
• Data allowance and home office equipment reimbursements
• Relocationassistance(if eligible)
• Tuitionreimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well asnumerousother benefit programs. https://www.tamus.edu/business/benefits-administration/

What you need to know

• TTI is a Texas based agency. This position has the flexibility of a hybrid remote option with three days in a TTI Texas based office. Due to the nature of this position, on-site presence is required for assigned events, meetings, and other activities that require in-person support, regardless of the employee’s regular hybrid work schedule. This can be discussed further during the interview process.
• Your primary duty station will be TTI Bryan,locatedat 1111 Rellis Pkwy, Bryan, TX 77807. Youare required toreport to this location for the first30daysof employment.Following this initial period, a flexible work arrangement may be approved at the agency’s discretion.
• The salary range for position iscommensurate.Finalsalary will bedeterminedbased on the applicant's qualifications and experience.
• A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025.Please be advised that TexasA&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
• In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission.Accordingly, ifyou willnowor in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Job Summary

The Event Coordinator II, under general supervision, is responsible for coordinating and implementing conferences, meetings and special events for Texas A&M Transportation Institute (TTI) and other external agencies that contract with TTI for services. The position will coordinate with venues, registration processes and event logistics for on-site, hybrid and virtual events. Continued employment is dependent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities

• Assist with the planning and coordination of conferences, meetings, workshops, and special events for TTI, TxDOT-sponsored projects, and external clients. Coordinate event logistics including venue and facility needs, vendor services, catering, audiovisual requirements, transportation, parking, room layouts, event schedules, and other operational needs. (30%)
• Coordinate event registration and attendee services using event management platforms and databases, including registration setup and maintenance, attendee records, participant communications, name badges, signage, agendas, printed and digital materials, and other event-related resources. (20%)
• Coordinate with venues, vendors, clients, internal departments, and other stakeholders to communicate event requirements, track deliverables and deadlines, obtain event information and estimates, and support successful execution of assigned conferences and events. (15%)
• Provide onsite coordination and event support for assigned conferences, meetings, and special events, ensuring event logistics and services are executed according to established plans and assisting with operational needs and issue resolution as they arise. (15%)
• Assist with post-event activities and project closeout, including attendee evaluations, event documentation, financial reconciliation, reporting, and compilation of event-related information and records. (10%)
• Support the Event Director, project leads, and EM&P team with departmental initiatives, special projects, event-related financial processes. (9%)
• Other duties as assigned. (1%)

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Two (2) years of experience in event coordination, hospitality, tourism or project management.

Required Knowledge, Skills and Abilities

• Knowledge of word processing and spreadsheet applications.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to multi-task and work cooperatively with others.
• Ability to adapt to changing priorities.
• Ability to complete work within given deadlines and timelines.
• Ability to present information clearly and concisely.
• Ability to manage multiple projects in a fast-paced environment.
• Ability to handle pre-conference planning and registration management.
• Financial management/oversight skills
• Ability to report/communicate post-conference performance
• Exceptional customer service

Other Requirements or Other Factors

• Work beyond normal office hours and/or work on weekends.
• Must be able to work irregular and extended hours including nights and weekends.
• Must be able to travel, including some weekends, and handle significant travel during peak seasons.

Preferred Qualifications

• Proficiency in event management software and tools such as Cvent, Accelevents, Microsoft Access, Constant Contact, etc.
• Proficiency in virtual meeting platforms such as Microsoft Teams, Zoom, Webex, Eshow, Remo, etc.
• Experience with research contracts and the soft money environment.

Physical Requirements

• Ability to perform common office functions.
• Ability to frequently communicate with other individuals within the workplace.
• Ability to operate a computer and other office productivity machinery.
• Ability to lift, move, carry, push, and pull low- to medium-weight materials and equipment as part of meeting and event setup and breakdown, room reconfigurations, and event support activities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.