Events Coordinator II

Texas A&M University; College Station (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Texas A&M University in College Station seeks an Events Coordinator II to oversee central planning and execution of events and conferences, from inquiry through on-site support.

You will coordinate with managers and staff, supervise student workers, and ensure safety and logistical success while maintaining clear client communication.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in event planning.
• Ability to multitask and work cooperatively with others.
• Strong organizational and communication skills.

Responsibilities

• Coordinates events and conferences from inquiry through execution.
• Provides on-site customer support during events.
• Work with managers & directors to deliver high-quality events.
• Assist in supervising student staff.

Skills

Multitasking

Team collaboration

Word processing

Written communication

Education

Bachelor’s degree or equivalent

Tools

Word processing software

Spreadsheet software

Job description

Job TitleEvents Coordinator IIAgencyTexas A&M UniversityDepartmentRudder Theatre ComplexProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionA Glimpse of the JobThe Events Coordinator II provides central coordination of events and conferences from event planning through execution.Essential Duties/Tasks:Event Coordination and ManagementCoordinates events and conferences; providing central coordination from event inquiries through execution.Provides on-site customer support during events.Work with fellow managers & directors to provide the best events to our customers.Other duties as assigned.Direct Client InteractionWork with clients throughout the event planning process, sometimes starting as early as event conception.Take steps to ensure that all event & audience needs are understood, confirming timelines, any security expectations are known, & arranging any special requests.Supervision and Staff ManagementAssists in the supervision of student staff.Establish clear understanding of event expectations for support and technical staff ahead of event setup, ensuring an efficient setup and successful event.CommunicationCommunicates pertinent organizational information to upper management and administration, event coordinators, set up crews, and student leaders.Facility Oversight AssistanceWork with fellow facility staff to monitor issues that could impact events, guest safety, or general upkeep.Work with SSC for scheduling of any repairs or projects and follow-up.Other DutiesPerfoms other duties as assigned.What you need to knowSalary: Compensation will be commensurate to selected hire’s experience.Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.Required Education and Experience:Bachelor’s degree in applicable field or equivalent combination of education and experience.Two years of related experience in event planning including related supervisory experience.Knowledge, Skills, and Abilities:Ability to multitask and work cooperatively with others.Knowledge of word processing and spreadsheet applications.Strong organizational skills.Effective verbal and written communication skills.Physical Requirements:Ability to lift/move heavy objectsAbility to stand for long periods of timeOther Requirements and FactorsThis position is security sensitiveThis position requires compliance with state and federal laws/codes and Texas A&MUniversity System/TAMU policies, regulations, rules and proceduresAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirementsAbility to work beyond normal office hours and/or work on weekendsInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.