Event Coordinator

TEKsystems; United States; Hybrid; USD 41,000 - 62,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

TEKsystems is seeking a detail-oriented Events Coordinator to handle tactical execution and administrative operations for a high-volume events program. You will execute standard corporate events, support activations, and handle critical administrative tasks to enable the team to deliver 200+ events annually.

You will manage instructor scheduling, venue communications, and day-of event setup, while coordinating client onboarding and contracts under Sr. Manager guidance.

Qualifications

• Experience coordinating events and managing event-related processes.
• Strong administrative and organizational abilities.
• Proven ability to manage multiple tasks and stakeholders.

Responsibilities

• Execute standard corporate events and activations across locations.
• Coordinate instructor scheduling and deployment nationwide.
• Manage venue communications and day-of event setup.
• Support high-profile activations under senior guidance.
• Oversee virtual events and lessons execution.
• Process client onboarding and contracts; track redlines.
• Maintain event databases and documentation; monitor expenses.

Skills

Event coordination

Administrative skills

Project management

Operations

Project coordination

Job description

Description

We are seeking a detail-oriented Events Coordinator to handle the tactical execution and administrative operations that keep our events program running smoothly. This role will execute standard corporate events, manage critical administrative processes, and support high-profile activations under guidance. You'll be the operational foundation that enables our team to deliver 200+ events annually.

Skills

Event coordination, administrative skills, project management, operations, Project coordination

Additional Skills & Qualifications

Event Execution

Execute standard corporate poker experiences and smaller activations across all locations

Coordinate instructor scheduling and deployment nationwide

Manage venue communications and day-of event setup

Support high-profile consumer activations under Sr. Manager guidance

Oversee execution of virtual events and lessons

Execute standard client onboarding processes

Administrative Operations Management

Daily: Manage Poker Power support inbox and customer service inquiries

Daily: Process teacher travel expense approvals/rejections and provide expense support

Weekly: Execute consumer class staffing and handle customer service requests

Weekly: Process instructor invoices

Bi-weekly: Collect and process Poker Power card expenses and expense reporting

Bi-weekly: Coordinate merchandise/inventory management and vendor relationships

Client & Contract Support

Handle day-to-day client communications and prep calls

Process client contracts and track redlines

Support renewal processes and client satisfaction initiatives

Maintain event databases and comprehensive documentation

Track expenses and support budget monitoring

Instructor Workforce Support

Execute instructor scheduling across all events

Provide administrative coordination for instructor programs

Support training initiatives and quality assurance processes

Coordinate instructor deployment logistics

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $30.00 - $45.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a hybrid position in New York,NY.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.