Events Coordinator

Washington State University; Pullman (WA); On-site; USD 38,000 - 65,000; Full time

Job summary

Washington State University’s Office of the President seeks a dynamic Events Coordinator to support university-wide events, ceremonies, and initiatives, coordinating logistics, vendor relationships, registrations, and on-site coverage.

You will collaborate with university leadership and campus partners to deliver professional events, manage budgets, maintain planning documents, and ensure compliance with policies.

Qualifications

• Demonstrated effective communication skills.
• Experience organizing, planning, executing and evaluating special events.
• Experience working in an environment requiring confidentiality.
• Must have, or be able to obtain by time of hire, a valid driver’s license.

Responsibilities

• Coordinate planning and execution of a variety of events.
• Manage logistics, schedules, communications, and vendor relations.
• Provide on-site event support and troubleshoot issues.
• Process event-related purchases and maintain planning documents.
• Update event websites and communicate with participants.

Skills

Communication

Event planning

Confidentiality

Driver's license

Education

High school diploma

Bachelor's degree or higher

Tools

Microsoft Office

Job description

Online applications must be received before 11:59pm on: October 7, 2026.

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s): 111A-YN_CS_NPS - Events Coordinator 1, 111B-YN_CS_NPS - Events Coordinator 2, 111C-YN_CS_NPS - Events Coordinator 3, 111D-YN_CS_NPS - Events Coordinator 4.

Business Title: Events Coordinator.

Employee Type: Classified.

Position Details

The Opportunity

The Office of the President at Washington State University is seeking a dynamic and organized Events Coordinator to support university-wide events, programs, ceremonies, and special initiatives. In this role, you will help advance the university’s mission by coordinating events that engage students, faculty, staff, alumni, community partners, and other key stakeholders. You will work closely with university leadership and campus partners to create meaningful experiences that showcase the impact of Washington State University.

As the Events Coordinator, you will coordinate the planning and execution of a variety of events by managing logistics, schedules, communications, vendor relationships, registrations, and operational requirements. You will provide on-site event support, ensure successful event delivery, and troubleshoot issues as they arise. Responsibilities also include processing event-related purchases and payments, tracking expenditures, maintaining event records and planning documents, updating event websites, and supporting communications with event participants and stakeholders. This position plays an essential role in ensuring events are delivered professionally, efficiently, and in compliance with university policies and procedures.

Additional Information

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary

Events Coordinator 1: $3,195 - $4,201 | Range 34 (Steps A-M)

Events Coordinator 2: $3,485 - $4,633 | Range 38 (Steps A-M)

Events Coordinator 3: $3,738 - $4,980 | Range 41 (Steps A-M)

Events Coordinator 4: $4,300 - $5,779 | Range 47 (Steps A-M)

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

Events Coordinator 1

• High school graduation and two (2) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry OR Equivalent education/experience.

Events Coordinator 2

• High school graduation or equivalent and three (3) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

Events Coordinator 3

• High school graduation and four (4) years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry OR Equivalent education/experience.

Events Coordinator 4

• Four (4) years of college education including course work in public administration, business administration, hotel management, public relations, or park/resource management AND four (4) years of related work experience or certification as a Certified Meeting Professional (CMP) OR Equivalent education/experience.

Required Qualifications For All Positions

• Demonstrated effective communication skills.
• Experience organizing, planning, executing and evaluating special events.
• Experience working in an environment requiring confidentiality.
• Must have, or be able to obtain by time of hire, a valid driver’s license and meet requirements in accordance with SPPM 7.10 and departmental driving standards.
• Experience using Microsoft Office Suite applications including Word, Outlook, PowerPoint, and Excel programs.
• Experience managing multiple projects.

Preferred Qualifications For All Postions

• Experience working in higher education.
• Familiarity with Washington State University operations, policies, and procedures.
• Knowledge of or experience with Workday.
• Evidence of creative, conceptual thinking and the ability to take the conceptual and make it a reality.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About Department

https://universityevents.wsu.edu/contact-us/

Area

Office of the President

Department Name

University Events

Location

Pullman, WA

Time Type

Full time

Position Term

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/