Events Coordinator

Accentuate Staffing; Durham (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency is looking for an Event Coordinator to assist a marketing team in planning and executing events, including conferences and meetings. This role requires 3-5 years of experience in event coordination, strong organizational skills, and proficiency in tools like Cvent and Microsoft 365. The ideal candidate is detail-oriented, able to manage multiple priorities effectively, and comfortable working on-site in RTP. This position plays a critical role in ensuring events run smoothly from start to finish.

Qualifications

• 3-5 years of experience in event coordination or similar role.
• Strong Excel and Microsoft 365 skills.
• Ability to manage administrative aspects of event planning.

Responsibilities

• Coordinate logistics for conferences, meetings, and events.
• Prepare event briefing materials and manage registrations.
• Support hotel reservations and assist with venue sourcing.

Skills

Organizational skills

Attention to detail

Strong communication skills

Ability to manage multiple priorities

Education

High school diploma

Tools

Cvent

Groupize

Microsoft 365

Job description

Accentuate Staffing is seeking an Event Coordinator to support a busy marketing team with conference, meeting, and event planning activities. This is a detail-heavy, execution-focused role that will support many aspects of event planning, logistics, internal coordination, and administrative follow-through. This position is a strong fit for someone who enjoys keeping moving parts organized, is comfortable with repetitive administrative tasks, and can help ensure events run smoothly from planning through completion.

Responsibilities

• Coordinate logistics for conferences, meetings, and other marketing events
• Prepare event briefing materials and books
• Manage registration processes and help maintain event platforms and apps
• Support hotel reservation uploads, rooming list management, and related logistics
• Assist with venue sourcing and review venue options, including food and beverage minimums and contract details
• Help route contracts, approvals, invoices, check requests, purchase orders, and Docusigns
• Maintain conference and sponsorship tracking documents
• Take planning meeting notes and send action items, calendar invites, and internal communications
• Support event material shipping and inventory management
• Assist with invitations, slide decks, and select event materials
• Partner with internal stakeholders on needs assessment forms and related planning documentation
• Communicate event details clearly to team members supporting each event
• Identify potential issues early and help solve problems proactively

Requirements

• 3-5 years of experience in event coordination, meeting planning, or a similar role
• Strong organizational skills and attention to detail
• Ability to manage manual, process-driven, and administrative aspects of event planning
• Experience with registration platforms such as Cvent, Groupize, or similar tools
• Experience reviewing venue contracts; negotiation exposure is a plus
• Strong Excel and Microsoft 365 skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and anticipate risks
• Comfortable working on-site in RTP
• High school diploma required; additional education is a plus

Preferred

• Experience supporting conferences, sponsorships, or corporate events
• Experience in a process-heavy or compliance-oriented environment
• Experience with project coordination related to events or marketing operations