Executive Events Coordinator II

TechDigital Group; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

A dynamic tech company in Chicago is seeking an Events Coordinator to manage and execute high-quality meeting experiences. This role involves end-to-end coordination, collaboration with cross-functional teams, and extensive project management responsibilities. The ideal candidate will have a customer-centric approach and 2+ years of relevant experience. Strong communication and time management skills are essential. This fast-paced position provides the opportunity to thrive in an engaging and multifaceted environment.

Qualifications

• 2+ years of experience in Event Coordination, Executive Briefing Programs, Field Marketing, Hospitality, or related field.
• Strong time management and prioritization skills.
• Ability to build and maintain relationships with a range of stakeholders.

Responsibilities

• Manage the end-to-end meeting delivery process.
• Collaborate with Sales, Product, and Marketing teams.
• Prepare event communication assets and summaries.

Skills

Event Coordination

Project Management

Communication Skills

Customer Focus

Time Management

Job description

We are seeking a motivated and detail-oriented Events Coordinator to support the planning, management, and execution of these world-class meeting experiences. The ideal candidate thrives in a fast-paced environment, enjoys bringing events to life, and can balance hands-on meeting execution with broader project management responsibilities. This position plays a key role in maintaining the operational excellence and high-touch hospitality that define the Salesforce Executive Meeting Suite experience.

What You’ll Do...

Event Meeting Delivery

• Manage the end-to-end meeting delivery process for SICs/meetings at events, including updates in the meeting workflow tool and CRM, calendar coordination, discussion leader management, continuous auditing and post-event wrap-up.
• Work with account teams to validate meeting topics, ensuring the discussion aligns with the customer’s needs and objectives.
• Collaborate cross-functionally with Sales, Product, and Marketing to source discussion leaders working independently or in partnership with the program lead to ensure the right discussion leaders are aligned to each meeting.
• Ensure meeting prep canvases are completed by account team through reminders and follow-ups so stakeholders are fully prepared for each meeting.
• Work with the larger Events Team to align on event requirements and timelines.

Project Management

• Help to deliver updates to the meeting delivery team channel and share post-call action items.
• Support demand generation outreach efforts to boost requests for meetings.
• Coordinate with internal teams and stakeholders to gather information and assets into a Single Source of Truth resource doc.
• Support the preparation of event supported communications assets such as "Know Before You Go" canvases, field-facing decks, report hubs and recap reports.
• Assist with additional administrative and project management tasks as needed.

Who You Are...

• Experienced. 2+ years of experience in Event Coordination, Executive Briefing Programs, Field Marketing, Hospitality, or a related field.
• Execution Focused. Able to manage multiple projects, stakeholders, and programs independently. Strong time management, prioritization, and problem-solving skills, with the ability to multitask and meet tight deadlines.
• Excellent Communicator. Collaborates effectively with cross-functional teams and engages confidently with executive customers and stakeholders. Ability to build and maintain strong relationships with a wide range of partners.
• Customer-Centric. Brings a customer-first mindset to working with internal and external stakeholders, with strong attention to detail across every aspect of the customer experience.
• Agile. Ability to adapt quickly and operate effectively in ambiguous, fast-paced environments.