Events & Conferences Coordinator

lcsc; Lewiston (ID); On-site; USD 50,000 - 55,000; Full time

Job summary

LC State invites applications for the Events & Conferences Coordinator role. This position oversees the operations, facilities, and services of the Events & Conferences program, including the Williams Conference Center.

Responsibilities include scheduling and reservations through 25Live, supervising the event-set-up crew, budgeting, billing, and compliance, with travel as needed. The role develops marketing strategies to expand campus and community engagement.

Qualifications

• Two (2) years of experience in event services, conference management, hospitality, marketing, higher education administration, or related field.
• Experience supervising or leading staff or teams.
• Experience managing budgets, contracts, and financial transactions.
• Proficiency with Microsoft Office and business software systems.
• Hold a valid driver's license.
• Ability to lift up to 50 pounds.

Responsibilities

• Oversee operations, facilities, and services of LC State's Events & Conferences program.
• Manage scheduling and reservations via 25Live; supervise the event-set-up crew.
• Develop marketing strategies and outreach to campus and community partners.
• Oversee budgets, financial reporting, billing, and compliance.

Skills

Project management

Staff supervision

Budget management

Driver's license

Physical ability

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Office

Job description

Salary and rank based on experience and qualifications: $50,000 - $55,000

Degree Required:

Bachelor's degree from a regionally accredited college or university

Required Qualifications:

• Two (2) years of experience in event services, conference management, hospitality, marketing, higher education administration, or a related field;
• Demonstrated experience managing multiple projects and priorities in a fast-paced environment;
• Experience supervising or leading staff or teams;
• Experience managing budgets, contracts, and financial transactions;
• Proficiency with Microsoft Office and business software systems;
• Hold a valid driver's license
• Ability to lift up to 50 pounds

Preferred Qualifications:

• Master's Degree from a regionally accredited college or university in Higher Education Administration, Business, Communications, Hospitality Management, or a related field;
• Five (5) years' experience working in higher education event services, conference management, or hospitality operations;
• Knowledge of facility scheduling systems, CRM platforms, and event management technology;
• Experience developing marketing strategies and promotional campaigns;
• Experience supervising staff and implementing operational policies and procedures;
• Strong understanding of marketing and event/program promotion; and
• Knowledge of risk management and event compliance practices.

Responsibilities:

The Events & Conferences Coordinator oversees the operations, facilities, and services of LC State's Events & Conferences program, including the Williams Conference Center (WCC). This position manages event scheduling and facility reservations through 25Live, supervises the event set-up crew, coordinates maintenance and repairs, and ensures a high-quality experience for both internal and external clients. The position also oversees budgets, financial reporting, billing and collections, facility-use processes, compliance requirements, and the annual review of reservable campus spaces and associated fees.

The Coordinator will develop and implement business and marketing strategies to expand outside use of LC State facilities and promote Events & Conferences services to campus and community partners through in-person outreach, promotional materials, social media, and conferences. The position provides leadership, mentoring, and coaching to staff; identifies opportunities to improve processes, efficiencies, and policies; and makes recommendations for facility upgrades and modifications. Evening and weekend work, as well as occasional in- and out-of-state travel, may be required. Additional responsibilities include supporting student recruitment and retention initiatives and performing other duties as assigned.

This position is open until filled. The posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.