Venue & Events Coordinator

Lamar State College-Orange; Orange (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

LSCO is seeking an Event Coordinator to handle administrative tasks tied to booking and executing events at our campus venues.

The role involves coordinating tours, drafting rental contracts, ensuring policy compliance, and supporting marketing efforts for increased venue usage.

Qualifications

• Requires a high school diploma or its equivalent. Associate/ Bachelor’s degree in Hospitality, Event Management, Marketing, Business, Communications, or a related field preferred.
• Experience: One to three years in hospitality, sales, customer service, marketing, event administration, or venue management preferred.
• Exceptional customer service and relationship-building skills; ability to communicate professionally with diverse clients and campus partners.

Responsibilities

• Schedule and conduct venue tours for prospective clients and community partners.
• Coordinate venue rentals with campus executives, department heads, outside businesses, and individuals.
• Develop contracts for rental agreements describing services, equipment, and personnel.
• Ensure compliance with facility use policies and obtain insurance documentation for renters.
• Assist in planning, implementing, and logistical support for college functions and events.
• Maintain working relationships with faculty, staff, and leaders of outside groups for scheduling events.
• Arrange staffing, security, and amenities with the college and approved vendors.
• Serve as on-site representative during events.
• Manage/maintain the venue calendar and coordinate with custodial/physical plant staff.
• Assist with marketing and promotion of LSCO event venues.

Skills

Customer service

Relationship-building

Organization

Time management

Independent work

Problem-solving

Attention to detail

Communication

Education

High school diploma or equivalent

Associates or Bachelor's in Hospitality/Event Management/Marketing/Business/Communications or related field preferred

Tools

MS Word

Excel

Canva

Job description

LSCO is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.

If you have questions, please email the Human Resources department at [e-mail] or call 409-882-3905.

We value the safety of all members of the Gator Community at our beautiful campus on the Sabine River. LSCO publishes an Annual Security Report that provides information regarding campus Safety & Security, including topics such as crime reporting policies, information regarding programs to prevent dating violence, domestic violence, sexual assault and stalking, the procedures the College will follow when one of these crimes is reported, and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes.

If you would like to receive a paper copy of the Annual Security Report, you can stop by the Clery Compliance & Title IX Office, located in the Ron Lewis Building, Room 222C, during regular business hours. You can request that a copy be mailed to you by calling 409-882-3910 or emailing [e-mail].

Job Summary

GENERAL DESCRIPTION

The LSCO Event Coordinator reports to the Director of Hospitality & Events. The Event Coordinator performs administrative work related to booking and executing events. Duties and responsibilities shall include, but not be limited to, the following:

ESSENTAL JOB FUNCTIONS

• Schedule and conduct venue tours for prospective clients and community partners.
• Correspond with all interested parties on venue rentals. This includes campus executives, department heads for meetings, outside businesses, and outside individuals for personal events.
• Develops contracts for rental agreements describing services to be rendered and needed equipment and personnel for the event.
• Develops and ensures compliance with facility use policies and procedures.
• Ensures all renters obtain proper insurance and supply documentation as proof prior to events.
• Assists in planning, implementing, and logistical support for college functions, special events, community events, and programs.
• Develops and maintains a working relationship with faculty, staff and leaders of outside groups in planning and scheduling events and programs for the college located at any of our venues.
• Makes arrangements for event staffing security, facilities and amenities with the college and approved vendors.
• Serve as on-site representative during events.
• Manages/maintains the calendar of events for the venue.
• Works with custodial and physical plant personnel to ensure cleaning, setup and takedown, and reset of the venue.
• Assists with the marketing and promotion of the LSCO event venues to increase usage of the facility.

OTHER JOB FUNCTIONS

• All other duties as assigned.

Minimum/Preferred Qualifications

EDUCATION

Requires a high school diploma or its equivalent. Associate/ Bachelor’s degree in Hospitality, Event Management, Marketing, Business, Communications, or a related field preferred.

EXPERIENCE

ExperienceOne to three years of experience in hospitality, sales, customer service, marketing, event administration, or venue management preferred.

Supplemental Information

KNOWLEDGE, SKILLS and ABILITIES

• Exceptional customer service and relationship-building skills.
• Ability to communicate professionally with diverse clients and campus partners.
• Excellent organizational and administrative abilities.
• Ability to prioritize competing deadlines while maintaining accuracy.
• Self-motivated with the ability to work independently.
• Strong problem-solving and critical-thinking skills.
• Ability to manage multiple projects while maintaining attention to detail.
• Professional appearance and customer-focused attitude.
• Must have working knowledge of general business terminology, spelling, and arithmetic. Knowledge of basic bookkeeping methods.
• Knowledge of office practices, procedures, and maintaining records.
• Knowledge of automated systems and equipment.
• Ability to operate microcomputers or computer systems.
• Experience in MS Word or Excel, Canva or like programs preferred.

PHYSICAL REQUIREMENTS

Requires frequent sitting, standing, walking, client/customer contact and indoor activity. Requires occasional kneeling, squatting, bending, crawling, twisting upper body, carrying and or lifting up to 25 pounds, outdoor activity, and extreme noise.

SECURITY SENSITIVE

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215.

WORKING CONDITIONS

Normal office environment.

LSCO is an E-Verify Employer.