Events & Community Manager

SCALIS Careers; Los Angeles (CA); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

see a new city every week

eat at great restaurants

fun and young team

create new event formats

Job summary

SCALIS is an AI-native recruiting and applicant tracking platform based in Miami. We host dinners across the US to connect HR and talent leaders, and this role plans, runs, and often hosts events nationwide.

You will work with marketing to grow our dinner series, travel frequently, and host on-site about 20% of the time, reporting to the Marketing Director with the CEO backing urgent needs.

Qualifications

• Warm and outgoing: you make guests feel welcome quickly.
• Highly organized: you track logistics, budgets, and timelines.
• Independent: you own the process with minimal guidance.
• Ambitious and curious: you look for ways to improve dinners.
• Comfortable traveling frequently and staying productive on the road.
• Happy posting on LinkedIn to grow the network and event reach.
• 1–2 years in events, partnerships, or hospitality is a plus.

Responsibilities

• Plan and run dinners and new event formats in cities nationwide, including bookings.
• Negotiate with restaurants and venues and coordinate with planning teams.
• Manage event budgets with the CEO and keep dinners financially aligned.
• Host events and ensure each guest feels welcome from start to finish.
• Keep RSVPs on track with text and email follow-ups.
• Post event photos and captions on LinkedIn, tagging attendees.
• Network with attendees and perform LinkedIn outreach to grow the audience.
• Collaborate with social media to align brand channels.
• Brainstorm new formats and ideas to improve dinners.
• Track results and recommend next steps for optimization.

Skills

hosting

budget management

self-directed

organized

creative

planning and logistics

LinkedIn outreach

Tools

HubSpot

Luma

Apollo

Instantly

Job description

New York, New York, United States

Phoenix, Arizona, United States

Miami, Florida, United States

About the job

About SCALIS

SCALIS is an AI-native recruiting and applicant tracking platform based in Miami, built on a simple belief: Hiring Shouldn't Suck. Our events bring HR and talent acquisition leaders together for dinners and experiences that are actually fun, and they have become a core part of how we grow. We have hosted about 200 dinners across the US in 2026 alone, including more than 500 recruiting and people leaders in Q1.

The role

You will plan, run, and often host SCALIS events, and you will be the friendly face guests remember. This is a hands-on, on-the-ground role that supports our marketing team as we grow our dinner series (about 200 dinners across the US this year) and add new event formats. You will report to our marketing director, with our CEO as backup when something urgent comes up.

You will work alongside a part-time events assistant who handles most RSVP texting and admin, but you stay on top of RSVPs too so nothing slips. Expect to be on-site hosting about 20% of the time. The other 80% is on the road between hotels and airports, doing outreach, confirming RSVPs, following up, and building our events community on LinkedIn.

How our dinners work

Our dinners are relaxed, relationship-first evenings, not sales events. Guests are never pitched, and the goal is long-term connections.

• When: typically Monday through Thursday evenings, with travel usually booked early morning or late evening so your days stay free for work
• Who: HR, talent acquisition, and recruiting leaders, from C-level to entry-level recruiters, in-house and agency
• Format: about 90 minutes with the whole group, light and unstructured, with one icebreaker 10-15 minutes into dinner
• Outreach: starts in our CRM (HubSpot), where we keep segments for 30+ cities, before expanding the search with tools like Apollo and Instantly

What you'll do

• Plan and run dinners and new event formats in cities across the country, including booking the reservations
• Negotiate with restaurants and venues, and work with their party planning teams when needed
• Manage event budgets with our CEO and keep each dinner within our financial structure
• Host events and make every guest feel welcome, from first hello to follow-up
• Keep RSVPs on track with text and email follow-ups
• After every event you host, post photos with a caption on your own LinkedIn and tag everyone who came (this is a big part of the job)
• Connect with every attendee and do LinkedIn outreach to invite new HR and talent acquisition leaders to upcoming events
• Collaborate with our social media team so your posts and our brand channels work together
• Come up with new event formats and ideas, and make our dinners better each time
• Track what works and recommend what to do next

Your first 90 days

• Start outreach for the events you will host and begin building relationships with attendees
• Shadow one or two dinners (or a walkthrough call), since the process is easy to pick up
• Within the first few weeks, start hosting dinners and events yourself
• Post your LinkedIn follow-ups after each event you host

Who you are

• Warm and outgoing: you make strangers feel like friends within minutes
• Highly organized: you keep logistics, budgets, and timelines straight
• Independent: you work well without hand-holding and take ownership
• Ambitious and curious: you keep asking how to make each dinner better and are not afraid to try new things
• Happy on the road: you enjoy frequent travel and the lifestyle that comes with it
• Comfortable being visible online: you are happy to post on LinkedIn regularly and grow your own network
• Polished and professional at events where alcohol is served
• Comfortable in a room full of HR and recruiting professionals
• 1-2 years of experience in events, sales, partnerships, or hospitality is preferred but not required
• Fun, with a good sense of humor!

Travel, pay, and perks

This role travels a lot, so you should love it.

• Travel: frequent, to cities like Miami, Austin, New York, Denver, Dallas, Seattle, Boston, Chicago, Los Angeles, the Bay Area, DC (SCALIS covers flights and hotels, reimburses rideshares, and pays for the dinners and events)
• Location: remote-friendly, with Miami preferred
• Type: full-time
• Compensation: $85,000-$95,000 per year
• Perks: see a new city every week, eat at great restaurants, work with a fun and relatively young team, and create new event formats

Remote Work

Flexible Schedule

Preferred Skills

• hosting
• budget management
• self-directed
• organized
• creative
• planning and logistics
• restaurant and venue negotiation
• networking and LinkedIn outreach
• text and email follow-ups
• RSVP tracking
• building long-term relationships
• consistent LinkedIn posting
• warm communicator
• comfortable traveling often
• familiarity with HubSpot, Luma, Apollo, or Instantly