Event Producer (Contractual)

Lyzr AI; Jersey City (NJ); Hybrid; USD 34,440,000 - 55,104,000; Part time

Job summary

Lyzr AI in New York City seeks an events-focused coordinator to transform spaces into unforgettable experiences. You will scout venues, design engaging experiences, and drive merch and logistics with a scrappy, budget-minded approach.

You’ll negotiate terms, manage vendors, and choreograph event days to create stories attendees will share. This role is 20 hours per week, hybrid NYC/Jersey City work, with occasional travel.

Qualifications

• Negotiation skills to secure favorable terms and venues.
• Unwavering attention to detail in lighting, layout, and guest flow.
• Strong planning and organizational abilities for complex event timelines.
• Good aesthetic sense and the ability to articulate design references.
• Experience managing budgets and vendor coordination under tight constraints.
• Proactive, self-driven and able to land high-impact venues or partnerships.

Responsibilities

• Venue scouting and securing venues, especially free or partner spaces offered by large enterprises and hubs.
• Build and maintain a go-to list of venues in NYC and beyond, aligned to event vibe and audience.
• Own the event concept, including theme, look and feel, guest flow and key moments.
• Design and source merch, manage vendors, timelines, and shipping so items arrive on time.
• Build run-of-show, production timelines, checklists, and on-site execution.

Skills

Negotiation

Attention to detail

Planning

Aesthetic sensibility

Budget management

Job description

Location : NYC (Hybrid) · 20 hours · Some travel

Lyzr builds AI agents for big enterprises like banks, insurers, and companies that have a 40-page procurement process. Our events team runs executive dinners, hackathons, conference takeovers, and side events across NYC, Europe, and the Middle East.

We build events from zero to one. You'll start with a blank Google Doc, a tight budget, and a vibe, and finish with a room full of people who are still talking about the night a week later.

Who we're looking for

You're the friend who plans the group trip, finds the secret venue, and somehow gets the restaurant to throw in free dessert. You have taste and hustle, and you can't stop noticing details.

You see an empty room and picture what it could become. You negotiate like it's a sport. You care about the lighting, the playlist, the place cards, and the merch, and you know they all add up to whether an event feels forgettable or unforgettable.

What you'll actually be doing

venue scouting (the treasure hunt)

• Find and secure venues, especially free or partner-sponsored spaces that large enterprises, cloud providers, VCs, accelerators, and innovation hubs offer to startups.
• Build a go-to list of venues in NYC and beyond, and keep it growing.
• Match each venue to the event's vibe, size, and audience.

experience design (zero to one)

• Own the concept for each event, including the theme, look and feel, guest flow, and big moments.
• Design creative touches that make people pull out their phones and post.
• Make sure people leave with a story to tell and are still talking about it the next week.

merch and swag

• Dream up, source, and produce merch people will actually wear and use, so it doesn't end up in a drawer.
• Manage vendors, timelines, and shipping so everything arrives on time.

Pricing and negotiations

• Source and manage vendors for catering, AV, print, florals, decor, merch, and anything else we need.
• Negotiate on pricing, perks, and terms, and stretch every dollar.
• Build and track budgets so nothing surprises us after the event.

Event day (the main character moment)

• Build run-of-shows, production timelines, and checklists.
• Make sure everything is set up and ready before the first guest walks in.
• Manage vendors, setup, stage cues, and teardown on the day.
• Stay calm and fix problems before anyone notices them.

You're our person if you

• Have produced events, activations, pop-ups, parties, or shoots, and have the photos to prove it.
• Are scrappy and resourceful and know how to land a great venue for free or close to it.
• Love negotiating and are good at it.
• Have a strong aesthetic point of view and can explain your references, whether from design, hospitality, fashion, or art.
• Notice details obsessively, from lighting temperature and playlist timing to a misspelled name on a place card.
• Stay cool under pressure and decide quickly.
• Get things done without needing reminders.

Extra credit

• You already have relationships with NYC venues, VCs, or startup programs.
• You've worked tech conferences like re:Invent or Web Summit.
• You have a design, set-design, or hospitality background.
• You know a merch vendor who can deliver on short notice

The deets

• Hours: 20/week, including evening events
• Location: NYC and Jersey City events in person, occasional travel, everything else remote