Events Associate

Massachusetts Nonprofit Network; Boston (MA); In loco; USD 40.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid sick time

Retirement plan with employer matching

Descrizione del lavoro

BCNC Arts Center in Boston is seeking an Events Associate to support rentals, performances, and community programs. You will coordinate setup, serve as primary contact for renters, and ensure smooth execution while upholding BCNC's commitment to health, wellness, and inclusive programming.

Responsibilities include greeting and directing guests, managing volunteers and timelines, resolving issues, handling post-event wrap-up, protecting artwork, coordinating with staff for timely access, and

Competenze

• Minimum of one year experience in event management preferred.
• Familiarity with audio-visual systems is a plus.
• Strong organizational, prioritization, and multitasking skills.
• Friendly, customer-focused, professional demeanor.

Mansioni

• Oversee event setup for rentals and BCNC Arts Center events.
• Serve as primary contact for renters; coordinate with Theatre Program Manager.
• Greet, usher, and direct vendors and guests on arrival.
• Prioritize tasks and manage volunteers, logistics, and timelines.
• Resolve issues or complaints during events professionally and promptly.
• Oversee post-event wrap-up and restore venue to original condition.
• Protect and preserve space and artwork on display.
• Coordinate with staff and clients to ensure timely access and start times.
• Set up and manage audio-visual systems per client specs.
• Enforce organizational policies with renters, patrons, and audience members.
• Perform other duties as assigned by supervisor.

Conoscenze

Event management

AV systems

Organization

Customer service

Communication

Descrizione del lavoro

What You Will Do

The Events Associate is a member of the BCNC Arts Center team. Arts Center strengthens communities by promoting health and wellness through arts, education, and creative programs. You will create opportunities for individuals to build strong connections and harness their power to improve their communities. You will ensure that Asian American and Pacific Islander (AAPI) voices and stories are heard and celebrated. You will report directly to the Performance and Theatre Program Manager.

In this role, you will:

• Oversee aspects of event set-up to ensure a smooth and timely execution for rentals and Pao Arts Center-hosted events (performances, exhibitions, and other public/private)
• Serve as the primary point of contact for renters throughout their rental period, working closely with the Theatre Program Manager to ensure renters are well supported during their rental period
• Greet, usher, and provide direction to vendors and guests upon arrival
• Prioritize event-related tasks and manage volunteers, logistics, and timelines throughout the event
• Resolve any issues or complaints that arise during the event in a professional and timely manner
• Oversee post-event operations, including clean-up, evaluation of event success, and restoration of the Pao Arts Center to its original condition
• Ensure the protection and preservation of the space, including any artwork displayed in the gallery
• Coordinate with staff, rental clients, house managers, and event staff to ensure timely venue access and event start times
• Set up and manage the audio-visual system in accordance with client specifications
• Enforce the organization’s policies with rental clients, patrons, and audience members
• Perform other duties as assigned by the supervisor

What We Look For

• One or more years of prior experience in event management preferred; familiarity with audio-visual systems is a plus
• Strong organizational, prioritization, and multitasking skills, with the ability to manage multiple responsibilities and interact with diverse individuals professionally
• Friendly, welcoming, and customer-focused, with a commitment to providing excellent service to the public
• Positive, reliable, and hardworking, with the flexibility to adapt in dynamic or high-pressure situations
• Excellent verbal communication, interpersonal, and problem-solving skills

What We Offer

• Paid sick time
• Retirement plan with employer matching

Working Conditions

• Must be available to work a flexible schedule and may require local travel during the workday
• This position involves performing essential job functions in typical work environments, including but not limited to offices, classrooms, or community settings. Duties may require routine movement such as walking, standing, and bending. Depending on the role, responsibilities may also include the ability to move items weighing up to 25–50 pounds, and the use of computer equipment and effective communication. All essential functions can be performed with or without reasonable accommodations

Please Note

You must be authorized to work in the United States. BCNC does not provide sponsorship for an employment work visa.

BCNC is an equal opportunity non-profit organization that supports diversity and encourages all employees and applicants to apply. The language proficiency requirement is based solely on the needs of the position and is essential for fulfilling the role’s responsibilities. BCNC is committed to non-discrimination and equal opportunity for all without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by Federal, State or Local laws.