Events Assistant

bcc1898; Maryland; On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Flexible hours

Generous compensation

Staff Member benefits

Job summary

Baltimore Country Club in Maryland is seeking an Events Assistant to support the Director with administrative duties. This role is pivotal in ensuring smooth operations, managing event billing, and maintaining schedules.

The ideal candidate will be detail-oriented, an effective communicator, and possess strong prioritization skills. This full-time position offers a flexible schedule and a chance to work in a vibrant hospitality environment.

Join us in creating exceptional experiences at one of the top country clubs in the nation!

Qualifications

• Extremely detail-oriented and organized.
• Ability to work in a high-paced dynamic environment.
• Strong communication skills and relationship development.

Responsibilities

• Manage private event billing and create Banquet Event Orders (BEOs).
• Maintain the club event calendar.
• Assist in activity oversight for children's events.

Skills

Detail-oriented

Effective communicator

Prioritization skills

Time-management

Project management

Ability to multi-task

Education

Bachelor's degree preferred

Tools

NorthStar

Social Tables

Job description

Are you looking for an interactive full-time position and the opportunity to work at one of the top 50 country clubs in the nation? Are you a hard‑working people person that has a passion for the hospitality industry and the ability to provide exceptional service? Are you interested in working in a fun, fast paced environment where each person is encouraged to create memories? Join Baltimore Country Club in our journey to making all experiences exceptional. With flexible hours, awesome co-workers, generous compensation and Staff Member benefits, you will witness something extraordinary each and every day. As a top ranked Country Club, we believe service begins with our Staff. It is our Simple Truth. With BCC, you will be inspired to step outside of the box. If you answered yes to all of these questions, then Baltimore Country Club might be the right place for you!

ABOUT BALTIMORE COUNTRY CLUB

Baltimore Country Club was founded in 1898 and it was a success from the start, with 600 members enjoying its 150-acre facility less than five miles from downtown Baltimore. Just one year after opening, the Club gained immediate recognition in the golf world by hosting the fifth United States Open Championship. Today the Club is over 3,300 members strong with two campuses. It is widely recognized as one of the top 50 country clubs in the nation and top 100 in the world. We are all about the simple truth and doing what is right not what is easy.

A DAY IN THE LIFE AS THE EVENTS ASSISTANT

As the Events Assistant, you will support the Director and department in administrative duties. This role is the backbone of ensuring the Director and the Department run smoothly and efficiently. Responsibilities include managing private event billing, creating Banquet Event Orders (BEOs), managing closet organization and inventory, invoice and credit card reconciliation, maintaining club event calendar, receiving and answering phone calls, and working with internal departments including Accounting, Culinary, Food & Beverage, and Communications. The Events Assistant will also assist in activity oversight for certain children's events including Easter Egg Hunts, Santa Parties, and Fashion Show. This is an administrative role that relies heavily on details and organization. This is a great stepping stone for anyone interested in learning Events and the Private Club Industry.

ADDITIONAL RESPONSIBILITIES, ESSENTIAL DUTIES & EXPECTATIONS

• Update, maintain, and shred Banquet Event Orders (BEOs)
• Manage and distribute the daily BEO changes and weekly function packet
• Attend weekly event team meetings and weekly BEO meetings with cross-functional teams
• Book room reservations and manage cake orders
• Manage billing for all private events
• Maintain outlook event calendar and shared drive folders
• Liaise with the Communications department to manage the department's Social Media calendar
• Maintain event supplies and keep closets clean and organized
• Assist with event preparation as needed by the Director
• Work events as needed by the Director
• Provide other administrative support as necessary

QUALIFICATIONS (Experience, Competencies, Skills, Abilities, Education)

• Extremely detail‑oriented and organized
• Effective communicator and strong in developing relationships
• Excellent skills in prioritizing tasks and time‑management
• Ability to work in a high‑paced, dynamic environment and work with a high sense of urgency
• Ability to learn, comprehend, and effectively use software systems (ex. NorthStar, Social Tables)
• Ability to multi‑task, switch from task to task, and perform overlapping duties without making errors or missing details
• Project management skills and demonstrated flexibility
• Ability to work effectively independently and as part of a team
• Ability to interact with members and all levels of staff in a courteous and friendly manner
• Bachelor's degree preferred
• Must have an interest in events and a can‑do attitude!
• Predominantly a Monday – Friday position, with some later nights and weekends

Equal Opportunity Employer