Accounts Payable Coordinator (Part-time)

Regis University; Denver (CO); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Paid mission leave

Gift of Time

Flexible work arrangements

Job summary

Regis University is seeking an Accounts Payable Coordinator reporting to the Accounts Payable Manager to ensure accurate and timely vendor payments, supporting the university’s operations and service to students and staff.

You will process invoices through Chrome River, manage the AP file system in SharePoint, and provide responsive service for inquiries about invoices, reimbursements, and PCard expenses. You will also assist with new employee purchasing card onboarding.

Qualifications

• High School Diploma or GED required, or 1 year AP experience.
• Ability to accurately perform data entry and ensure compliance.
• Strong English communication, both written and spoken.

Responsibilities

• Process invoices and expenses in Chrome River for vendors and employees.
• Maintain AP file system and documentation in SharePoint.
• Assist AP Manager and respond to inquiries about invoices and reimbursements.
• Support new employees with purchasing card onboarding and guidance.

Skills

Data entry accuracy

Communication skills

Attention to detail

English proficiency

Education

High School Diploma/GED

Bachelor's degree (preferred)

Tools

Chrome River

SharePoint

Job description

Working at Regis

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students. Why Work at Regis?

Job Summary

Reporting directly to the Accounts Payable Manager, the Accounts Payable Coordinator plays a critical role in ensuring the accurate and timely processing of vendor payments, which directly supports the university’s operational efficiency and financial integrity. By maintaining strong internal controls, upholding fiscal responsibility, and ensuring the continuity of essential services, this position contributes to the University’s broader mission of delivering high-quality education and service to its students, faculty, and community partners.

The ideal candidate will possess excellent communication skills, be able to think critically to discern customer needs, and exhibit a meticulous attention to detail.

Major Duties and Responsibilities

Invoice and Expense Processing

• Process invoices and expenses through the Chrome River accounting system for vendor and employee reimbursements, ensuring compliance with fiscal policies and accurate information, including:
• Maintain timely invoice payments by running pending invoice reports in Chrome River.
• Apply judgment to resolve compliance issues and propose policy changes when necessary, consulting the Manager and Controller as needed.

File System Management

• Oversee and maintain the accounts payable file system in SharePoint.
• Update accounts payable documentation to ensure prompt and organized access to information daily.

Customer Service

• Provide excellent customer service by addressing inquiries from internal and external users regarding invoices, reimbursements, PCard expenses, and cash advances.
• Run departmental reports as requested and research vendor payment details (e.g., payment date and amount).

Support Accounts Payable Manager

• Maintain compliance with fiscal policies by handling manual entry for Blanket Purchase Orders (BPOs).
• Monitor and manage the Chrome River system, invoice email inbox, and PCard email inbox.
• Assist the AP Manager by managing these tasks, ensuring smooth and collaborative departmental operations.

New Employee Support

• Assist new employees with purchasing card platforms by scheduling one-on-one sessions.
• Provide solutions via email, including screenshots, to guide employees in reconciling monthly purchasing card transactions.

This position will remain posted until filled, with a preferred application deadline of September 4th, 2026. Applications received by this date will receive full consideration.

Working Conditions

This position is based in an office setting and follows the University’s standard business hours.

Required Qualifications

• High School Diploma/GED required, or one year of Accounts Payable experience
• One year of general experience in an accounts payable department is required if candidate does not have a high school diploma or GED.
• Ability to accurately and efficiently perform data entry, ensuring precision and compliance with organizational standards.
• Ability to communicate effectively in English, both orally and in writing

Preferred Qualifications

• A bachelor’s degree
• General office experience is preferred.
• Prior experience with computers and relational databases

You can learn more about our benefits by clicking the links below.

26-27 Employee Benefits Summary

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

Regis University offers a broad range of benefits that includes:

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The “Gift of Time” when Regis closes between Christmas Day and New Year’s Day.
• Options for flexible work arrangements based on position.

Pay Rate

$24.04/ hourly