Events Admin & Planning Coordinator

Houston Racquet Club; Houston (TX); On-site; USD 27,552 - 38,572; Full time

Job summary

Houston Racquet Club in Houston, TX seeks an Events Administrative Coordinator to support the Events Team with planning and execution of weddings, corporate functions, member celebrations, and club traditions.

You will prepare BEOs, manage event info in club systems, coordinate calendars and tastings, handle vendor paperwork, and provide on-site day-of support to ensure every event runs smoothly.

This role emphasizes organization, customer service, and collaboration in a private club environment.

Qualifications

• Strong organizational skills and ability to manage multiple projects.
• Excellent attention to detail in event planning and admin tasks.
• Proven customer service and professional communication with members and vendors.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Experience in hospitality or private club settings is a plus.

Responsibilities

• Prepare Banquet Event Orders (BEOs), event packets, contracts, invoices, and event documentation.
• Maintain event information in Reserve Cloud and other club systems.
• Coordinate calendars, planning meetings, tastings, site tours, and event appointments.
• Manage event correspondence and keep client communications organized and on schedule.
• Prepare event materials including menus, place cards, signage, diagrams, and collateral.
• Coordinate vendor paperwork, certificates of insurance, contracts, and permits.
• Communicate event updates with Club departments.
• Provide administrative and logistical support on event days to ensure smooth execution.

Skills

Organizational skills

Customer service

Communication

Multitasking

Microsoft Office (Outlook, Word, Excel

Tools

Event management software

Job description

Houston Racquet Club in Houston, TX seeks an Events Administrative Coordinator to support the Events Team with planning and execution of weddings, corporate functions, member celebrations, and club traditions.

You will prepare BEOs, manage event info in club systems, coordinate calendars and tastings, handle vendor paperwork, and provide on-site day-of support to ensure every event runs smoothly.

This role emphasizes organization, customer service, and collaboration in a private club environment.