Sales & Event Coordination Assistant

Pelazzio; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Pelazzio Reception Venue in Houston (Westchase) is seeking an energetic Sales & Coordination Assistant to join our event planning team. The role starts with venue tours, client communication, and contract sales, then evolves into end-to-end event coordination for weddings, quinceañeras, corporate events, and other celebrations.

You will work closely with operations, catering, and accounting to ensure flawless execution, manage scheduling and records, and provide exceptional customer service

Qualifications

• Must reside within 15–20 minutes of Pelazzio Reception Venue (Westchase area).
• Valid driver’s license and reliable transportation.
• Must be able to work evenings and weekends as most events occur on weekends.
• Professional appearance and punctuality are a must.

Responsibilities

• Conduct venue tours, explain package options, and follow up to close sales.
• Manage client communication through email, calls, and in-person meetings.
• Assist clients in planning event details, preparing proposals, and coordinating logistics.
• Work with internal departments (operations, catering, accounting, setup) to ensure smooth event execution.
• Handle office tasks such as scheduling, payment processing, and maintaining accurate client records.
• Support event execution as needed — coordinating vendors and onsite details.
• Provide exceptional customer service before, during, and after each event.

Skills

Communication skills

Interpersonal skills

Bilingual English/Spanish

Organizational skills

Multitasking

Tools

Microsoft Office

Zoho CRM

Email management

Job description

Admin Assistant – Emphasis in Sales and Coordinator (Houston, TX | Work from Office)

Pelazzio Reception Venue in Houston (Westchase) is seeking an energetic and polished Sales & Coordination Assistant to join our event planning team.

This position starts with venue tours, client communication, and contract sales, and gradually transitions into event coordination — helping clients plan weddings, quinceañeras, corporate events, and other celebrations. You’ll be part of a collaborative, fast-paced environment that values professionalism, organization, and teamwork.

Primary Responsibilities

• Conduct venue tours, explain package options, and follow up to close sales.
• Manage client communication through email, calls, and in-person meetings.
• Assist clients in planning event details, preparing proposals, and coordinating logistics.
• Work with internal departments (operations, catering, accounting, setup) to ensure smooth event execution.
• Handle office tasks such as scheduling, payment processing, and maintaining accurate client records.
• Support event execution as needed — coordinating vendors and onsite details.
• Provide exceptional customer service before, during, and after each event.

Ideal Candidate Qualities

• Strong communication and interpersonal skills (Bilingual English/Spanish preferred).
• Confident, polished, and comfortable speaking with clients in person and over the phone.
• Excellent organization, attention to detail, and ability to multitask.
• Basic computer proficiency — Microsoft Office, email, CRM (Zoho experience a plus but not required).
• Positive attitude and ability to work independently in a busy, fast-paced environment.
• Enthusiasm for sales, event planning, and client service.

Candidate Requirements

• Must reside within 15–20 minutes of Pelazzio Reception Venue (Westchase area).
• Valid driver’s license and reliable transportation required.
• Must be able to work evenings and weekends as most events occur on Fridays, Saturdays, and Sundays.
• Professional appearance and punctuality are a must.