Event & Weddings Coordinator — Hospitality (2 Properties)

Peregrine Hospitality; Pismo Beach (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Avila Beach House and Pacific Point Resort in California are seeking a Sales Coordinator to serve as the main contact for group events, coordinating room blocks, amenities, and site details across both properties. You will liaise with guests, vendors, and internal teams to ensure seamless service and accurate bookings.

The role rewards experience in event coordination or hospitality, problem-solving abilities, and the capacity to manage multiple priorities.

Qualifications

• At least two years of event coordination or hospitality experience.
• Ability to solve problems in the best interests of guests and the properties.
• Confidence in leading and coordinating groups of people.
• Ability to draft professional documents and correspondence.
• Ability to multitask and prioritize assignments.
• Strong organizational and verbal communication skills.
• Flexibility to work nights, weekends, and holidays as needed.

Responsibilities

• Serve as a point of contact for guests, coworkers, and vendors before, during, and after group events.
• Coordinate rooming lists, room blocks, event setup details, signage, equipment, and amenities.
• Answer group questions and communicate event details between the sales and guest services teams at both properties.
• Build professional, attentive relationships with guests and prospective clients through correspondence, site tours, feedback requests, and thank-you messages.
• Review group reservations and booking status weekly to confirm information accuracy and room blocks are properly set up.
• Prepare Banquet Event Orders (BEOs) for meetings and events and conduct BEO meetings.
• Become proficient in the systems used by the properties, including RoomKey, Event Temple, and Microsoft Office, and maintain detailed records.
• Follow through on contracts and reservations, including system entries, deposits, and communication with hotel teams.
• Manage group billing and follow up on outstanding invoices.
• Assist with wedding planning and event service as needed.

Skills

Event coordination

Hospitality

Communication

Organization

Multi-tasking

Problem solving

Tools

RoomKey

Event Temple

Microsoft Office

Job description

Avila Beach House and Pacific Point Resort in California are seeking a Sales Coordinator to serve as the main contact for group events, coordinating room blocks, amenities, and site details across both properties. You will liaise with guests, vendors, and internal teams to ensure seamless service and accurate bookings.

The role rewards experience in event coordination or hospitality, problem-solving abilities, and the capacity to manage multiple priorities.