Event Venue Representative

South Suburban Parks and Recreation; Littleton (CO); On-site; USD 22,000 - 28,000; Part time

Benefits offered by this job

FREE use of District fitness centers

Discounts on recreation classes and g

Paid sick leave

Opportunities for training and promo

Job summary

South Suburban Parks and Recreation in Littleton is seeking an Event Venue Representative for Hudson Gardens. This part-time, non-exempt role represents the venue for private events, ensuring events run smoothly and enforcing venue policies.

Typical hours are 6 to 30 per week with flexibility for evenings, weekends and holidays. Responsibilities include coordinating vendors, opening/closing venues, and verifying timelines and guest safety.

Qualifications

• Must be at least eighteen (18) years of age.
• Minimum of 1 year of client service experience.
• Previous party host/hospitality experience preferred.
• Availability to work flexible hours, including evenings, weekends, and holidays.

Responsibilities

• Serves as Hudson Gardens representative for private events including weddings, life celebrations, corporate functions, birthdays, and other gatherings.
• Opens and closes venues per event guidelines and procedures.
• Greets and directs vendors, ensuring compliance with policies.
• Communicates accurate information to vendors, attendees, patrons and staff.
• Monitors event timelines to ensure adherence to schedules.
• Oversees post-event procedures, including vendor cleanup and setup.

Skills

Customer service

Hospitality

Communication

Education

High school diploma or equivalent

Tools

Cognito

iPad

Job description

Event Venue Representative
(Part Time, Non-Exempt)

$15.70 to $20.20

Application Closing Deadline: Ongoing/Open

This is an ongoing recruitment process, with no specific closingdate. We will be reviewing applications on a rolling basis.

Position Summary:

Under the supervision of the Event Venue Sales Manager, this positionis the representative for Hudson Gardens for private events, ensuringthat events run smoothly and enforcing venue policies. This is a parttime position generally requiring approximately 6 to 30 hours perweek, varying throughout the year. Availability to work flexiblehours, including evenings, weekends, and holidays is required. This isnot an event planning position.

• Serves as Hudson Gardens representative for private eventsincluding, but not limited to, weddings, celebrations of life,corporate functions, birthdays, anniversaries, and other gatherings.Ensures that events run smoothly by supporting clients, guests,catering and other vendors, enforcing venue policies, and upholdingSouth Suburban’s and Hudson Gardens’ standards of hospitality andcustomer service.
• Opens and closes venues per event guidelines and procedures.
• Greets and directs vendors, ensuring compliance with HudsonGardens’ policies and procedures.
• Communicates accurate information to vendors, attendees, patronsand staff to ensure a positive event for the client.
• Ensures that Hudson Gardens fulfills all contractual obligationsto clients.
• Creates an atmosphere of hospitality through courteous, helpful,patient service to guests and visitors.
• Ensures that vendors clean up and put away equipment at the end ofthe event.
• Monitors event timelines to ensure adherence to schedules.
• Oversees post-event procedures, including vendor cleanup,breakdown of tables and chairs, trash removal, and restoring eventspaces to proper condition.
• Works as a team with fellow co-workers and communicate well withvendors, other employees and guests.
• Monitors safety and responds to emergencies. Administers basicfirst aid and completes Accident/Incident reports as needed.
• Responds to public inquiries in a courteous manner; provideinformation within the area of assignment, resolve complaints in anefficient and timely manner.
• Identifies and reports facility hazards or issues to supervisor.
• Submits nightly reports for each event.
• Attends and participate in staff meetings, trainings, andorientations. Develops a thorough understanding of Hudson Gardens’venues, policies, and event offerings.
• Attends work on a regular, reliable and punctual basis, sub forco-workers when available.

This job description should not be construed to imply that theserequirements are the exclusive duties of the position. Incumbentsmay be required to follow any other instructions, and to perform anyother related duties, as may be required.

Education and/or Experience:

• Must be at least eighteen (18) years of age.
• A minimum of 1 year of client service experience.
• Previous party host/hospitality experience preferred.
• Availability to work flexible hours, including evenings, weekends,and holidays is required.

Licenses, Certifications, and Other Requirements:

Must possess a valid Colorado Driver License or obtain upon hire andmaintain an acceptable driving record.

Necessary Knowledge, Skills and Abilities:

• Ability to effectively use an iPad and event management softwaresuch as Cognito for checklists, reporting, and communication.
• Ability to communicate professionally through digital platformsand complete electronic reports accurately and on time.

Material and Equipment Used:

• Regularly uses a phone, email, printer, and other common office equipment.
• May occasionally be required to drive a personal vehicle tovarious District facilities.

This position primarily takes place in a moderate to loud, noisyevent venue. Ability to stand and walk for extended periods of time.Ability to lift 50 lbs.

Physical Requirements:

• Frequently sits, stands, walks, climbs, bends, kneels, stoops,reaches and lifts.
• Manual dexterity and the ability to handle objects and equipment.
• Upper body strength sufficient to lift/move up to 50 pounds; mayoccasionally be required to lift up to 100 pounds with assistance.
• Ability to assist in moving and setting up tables, chairs, andother event equipment.
• Vision requirements include near and far acuity, depth perception,and the ability to adjust focus.
• Ability to communicate effectively in person, over the telephone,and via e-mail.
• Must be able to safely operate a motor vehicle and/or golf cart.

This list is not all-inclusive and represents examples of the workenvironment and physical demands.

Employee Benefits & Perks at South Suburban

• FREE use of District fitness centers and swimming pools
• Discounts on recreation classes and golf (applicable to employeesworking 14+ hours/week)
• Paid sick leave
• Opportunities for training and promotion from within

Our mission is to foster healthy living through stewardship of theenvironment, parks, trails, and open space by providing recreationalservices and programs.

We serve residents in Bow Mar, Columbine Valley, Centennial west ofI-25, Littleton, Lone Tree and Sheridan and unincorporated portions ofDouglas, Jefferson and Arapahoe counties. We operate four full-servicerecreation centers, golf courses, outdoor pools and restaurants, twoice centers and miniature golf courses, a botanical garden eventcenter, a BMX track, a sports dome, batting cages, an entertainmentcenter, a hotel and a nature center. In addition, we maintain nearly3,800 acres of developed and open space land, including 119multi-purpose athletic fields, more than 100 parks, nearly 80 miles oftrails, 60 playgrounds, 56 tennis courts, and the 880-acre SouthPlatte Park.