Event Venue Representative

South Suburban Park and Recreation District; Littleton (CO); On-site; USD 22,000 - 28,000; Part time

Benefits offered by this job

Free fitness center access

Discounts on recreation classes and g

Paid sick leave

Opportunities for training and promo

Flexible schedules

Job summary

South Suburban Park and Recreation District in Littleton, CO invites applications for an Event Venue Representative at Hudson Gardens. You will support private events, ensure smooth operations, and enforce venue policies to deliver exceptional hospitality.

This part-time, non-exempt role requires 6–30 hours weekly with flexible evenings, weekends, and holidays, coordinating with clients, guests, catering, and vendors.

Qualifications

• Must be at least eighteen (18) years of age.
• A minimum of 1 year of client service experience.
• Previous party host/hospitality experience preferred.
• Availability to work flexible hours, including evenings, weekends, and holidays is required.

Responsibilities

• Serve as Hudson Gardens representative for private events including weddings, corporate functions, and other gatherings.
• Open and close venues per event guidelines and procedures.
• Greet and direct vendors while ensuring policy compliance.
• Communicate accurate information to vendors, attendees, and staff.
• Ensure contractual obligations are fulfilled for clients.
• Create a hospitable atmosphere with courteous, patient service.
• Oversee post-event clean-up and equipment put-away.
• Monitor event timelines and safety; respond to emergencies.

Skills

Client service experience

Tools

Cognito

Job description

Job Description

Event Venue Representative

Part Time, Non-Exempt

$15.70 to $20.20

Application Closing Deadline: Ongoing/Open

This is an ongoing recruitment process, with no specific closing date. We will be reviewing applications on a rolling basis.

Position Summary

Under the supervision of the Event Venue Sales Manager, this position is the representative for Hudson Gardens for private events, ensuring that events run smoothly and enforcing venue policies. This is a part time position generally requiring approximately 6 to 30 hours per week, varying throughout the year. Availability to work flexible hours, including evenings, weekends, and holidays is required. This is not an event planning position.

Essential Duties

• Serves as Hudson Gardens representative for private events including, but not limited to, weddings, celebrations of life, corporate functions, birthdays, anniversaries, and other gatherings. Ensures that events run smoothly by supporting clients, guests, catering and other vendors, enforcing venue policies, and upholding South Suburban's and Hudson Gardens' standards of hospitality and customer service.
• Opens and closes venues per event guidelines and procedures.
• Greets and directs vendors, ensuring compliance with Hudson Gardens' policies and procedures.
• Communicates accurate information to vendors, attendees, patrons and staff to ensure a positive event for the client.
• Ensures that Hudson Gardens fulfills all contractual obligations to clients.
• Creates an atmosphere of hospitality through courteous, helpful, patient service to guests and visitors.
• Ensures that vendors clean up and put away equipment at the end of the event.
• Monitors event timelines to ensure adherence to schedules.
• Oversees post-event procedures, including vendor cleanup, breakdown of tables and chairs, trash removal, and restoring event spaces to proper condition.
• Works as a team with fellow co-workers and communicate well with vendors, other employees and guests.
• Monitors safety and responds to emergencies. Administers basic first aid and completes Accident/Incident reports as needed.
• Responds to public inquiries in a courteous manner; provide information within the area of assignment, resolve complaints in an efficient and timely manner.
• Identifies and reports facility hazards or issues to supervisor.
• Submits nightly reports for each event.
• Attends and participate in staff meetings, trainings, and orientations. Develops a thorough understanding of Hudson Gardens' venues, policies, and event offerings.
• Attends work on a regular, reliable and punctual basis, sub for co-workers when available.

This job description should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Education And/or Experience

• Must be at least eighteen (18) years of age.
• A minimum of 1 year of client service experience.
• Previous party host/hospitality experience preferred.
• Availability to work flexible hours, including evenings, weekends, and holidays is required.

Licenses, Certifications, And Other Requirements

Must possess a valid Colorado Driver License or obtain upon hire and maintain an acceptable driving record.

Necessary Knowledge, Skills And Abilities

• Ability to effectively use an iPad and event management software such as Cognito for checklists, reporting, and communication.
• Ability to communicate professionally through digital platforms and complete electronic reports accurately and on time.

Material And Equipment Used

• Regularly uses a phone, email, printer, and other common office equipment.
• May occasionally be required to drive a personal vehicle to various District facilities.

Working Environment

This position primarily takes place in a moderate to loud, noisy event venue. Ability to stand and walk for extended periods of time. Ability to lift 50 lbs.

Physical Requirements

• Frequently sits, stands, walks, climbs, bends, kneels, stoops, reaches and lifts.
• Manual dexterity and the ability to handle objects and equipment.
• Upper body strength sufficient to lift/move up to 50 pounds; may occasionally be required to lift up to 100 pounds with assistance.
• Ability to assist in moving and setting up tables, chairs, and other event equipment.
• Vision requirements include near and far acuity, depth perception, and the ability to adjust focus.
• Ability to communicate effectively in person, over the telephone, and via e-mail.
• Must be able to safely operate a motor vehicle and/or golf cart.

This list is not all-inclusive and represents examples of the work environment and physical demands.

Employee Benefits & Perks at South Suburban

• FREE use of District fitness centers and swimming pools
• Discounts on recreation classes and golf (applicable to employees working 14+ hours/week)
• Paid sick leave
• Opportunities for training and promotion from within
• Flexible schedules
• To view a complete listing of the District's most current benefit package, please visit http://careers.ssprd.org

About Us

Our mission is to foster healthy living through stewardship of the environment, parks, trails, and open space by providing recreational services and programs.

We serve residents in Bow Mar, Columbine Valley, Centennial west of I-25, Littleton, Lone Tree and Sheridan and unincorporated portions of Douglas, Jefferson and Arapahoe counties. We operate four full-service recreation centers, golf courses, outdoor pools and restaurants, two ice centers and miniature golf courses, a botanical garden event center, a BMX track, a sports dome, batting cages, an entertainment center, a hotel and a nature center. In addition, we maintain nearly 3,800 acres of developed and open space land, including 119 multi-purpose athletic fields, more than 100 parks, nearly 80 miles of trails, 60 playgrounds, 56 tennis courts, and the 880-acre South Platte Park.

Required Experience

Keyword: Event Venue Representative