Event Specialist

The Ohio State University; Columbus (OH); On-site; USD 24,000 - 35,000; Full time

Job summary

The Ohio State University’s Advancement Events team in Columbus, OH seeks an Advancement Events Specialist to support event managers and directors. This term, full-time role covers both operations and a small portfolio of events, requiring strong organizational and customer service skills, plus proficiency with Microsoft Office and CRM data entry.

You will collaborate with engagement and fundraising experts, handle budgets, contracts, and on-site logistics, and contribute to event ROI while

Qualifications

• Bachelor’s degree in an appropriate field.
• One year of event planning experience or an equivalent combination of education and experience.
• Ability to stand for long periods, lift 50 pounds occasionally, and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

Responsibilities

• Supports event managers and leadership with event-related tasks and coordination.
• Develops plans and implements a portfolio of smaller scale events.
• Prepares budgets, monitors expenses, and coordinates with internal/external partners.
• Performs on-site event support and other duties as assigned.

Skills

Event planning

Vendor relations

Budget management

CRM TAS usage

Office software

Customer service

Education

Bachelor's degree

Tools

TAS CRM

Microsoft Office

Job description

Position Overview

This is a term, full-time position with an appointment of up to three years. Reporting to the Assistant Director of Advancement Events, the Advancement Events Specialist plays an important support role within the Advancement Events team by supporting the department’s Managers, Assistant Directors and Director with tasks related to both upcoming events and the department’s operations. Additionally, the Advancement Events Specialist is responsible for a small portfolio of independently managed events and will develop plans, make decisions and implement those events in partnership with engagement and fundraising experts. Also provides on-site assistance for other departmental events as needed. The Advancement Events Specialist is expected to have strong customer service, organizational, multi-tasking, and time management skills, and experience working with Microsoft Office.

All members of External Affairs are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of External Affairs is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

Duties and Responsibilities

70%

Operations and Office support: Supports event managers or leadership with various event related tasks such as vendor relations and internal partner support coordination. Executes event related and operational tasks including ordering event supplies, maintaining inventory, printing and organizing day of event materials (nametags, lists, etc.), sending and reviewing (RFPs), making sure data is captured in customer relationship management system (TAS), budget tracking, and sending surveys and compiling results, entering fiscal requests for event partners. Provides on-site assistance with other departmental events as needed including set-up, registration, greeting, directional, tear-down; performs other duties as assigned.

20%

Develops plans, makes decisions, and implements a portfolio of smaller scale events;

Acts as planner and central contact and decision maker for all things related to owned events, establishes event goals/objectives with input from event owner and develops follow up plans to ensure ROI.

Prepares budget and monitors expenses for assigned events.

Communicates with both internal and external partners to ensure event success.

Negotiates contracts with outside vendors and makes sure data is captured in TAS.

10%

Works on special projects and other duties as assigned.

Required Qualifications

• Bachelor’s degree in an appropriate field
• One (1) year of event planning experience or an equivalent combination of education and experience.
• Ability to stand for long periods of time, lift 50 pounds occasionally and 25 pounds frequently.
• Ability to work a flexible schedule including evenings and weekends.

We’re committed to building a team that reflects a variety of skills and experiences and encourage you to apply even if your experience does not align perfectly.

Desired Qualifications

• Experience in planning events in a university setting.
• Experience in Advancement Events and Alumni Association settings

The Office of External Affairs is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.

You Need to Know

Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: Careers at Ohio State.

In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.

Additional Information:

To learn more about the Office of External Affairs, please visit Advancement Careers.

The budget for this position is up to $21.35 an hour. The offer for this position will be based on internal equity and the candidate’s qualifications.

Function: Marketing and Communications

Sub-function: Event Management

Career Band: Individual Contributor - Specialized

Career Level: S1 Entry

Location:

Longaberger Alumni House (0022)

Position Type:

Term (Fixed Term)

Scheduled Hours:

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.