Event Specialist

Medimaps Group; Austin (TX); Hybrid; USD 45,000 - 52,000; Full time

Job summary

A pioneering leader in medical imaging seeks an Event Specialist to manage and execute various events across the U.S. This role involves budgeting, planning, and collaborating with teams to ensure successful events that align with company goals. The ideal candidate will have experience in event management, strong organizational skills, and the ability to handle multiple tasks simultaneously. Join a dynamic team committed to transforming healthcare through innovative solutions.

Benefits

Medical insurance

401(k)

Qualifications

• 3-5 years of experience in event management, ideally in the medical field.
• Proven track record of managing successful events and meeting objectives.

Responsibilities

• Responsible for budgeting, planning, executing, and overseeing events.
• Collaborate with teams to create and maintain an annual trade show event calendar.
• Conduct thorough post-event evaluations to assess success.

Skills

EVENT Management

Canva

InDesign

Adobe

Strong MS Office skills

Professional Printing

Marketing

Education

BA/BS degree in Marketing

BA/BS degree in Business

BA/BS degree in Event Management

Tools

Canva

InDesign

Job description

Direct message the job poster from Medimaps Group

The medimaps group is a pioneering leader in developing Software as a Medical Device (SaMD) solution, using advanced AI to enhance diagnostic accuracy and improve patient outcomes. With a global presence spanning the US, Europe, and other regions, we are at the forefront of healthcare innovation, dedicated to transforming medical imaging and leading advancements in bone health diagnostics.

Position: Event Specialist

Location: Texas

Contract: Full time, hybrid work options but initially fully remote until new office opening

ESSENTIAL SKILLS for this role:

Please only apply if you have experience in these skills:

EVENT Management (Trade & Commercial events), Canva, InDesign, Adobe, Strong MS Office skills, Professional Printing, Marketing.

MISSION

Medimaps is seeking a highly organized and detail-oriented Event Specialist to join our US Commercial Operations team. In this role, you will be responsible for budgeting, planning, executing, and overseeing a wide range of events, including tradeshows, conferences, customer engagements, webinars, and internal meetings across the United States, with occasional support for international events.

As an Event Specialist, you will report directly to the Director of Market Strategy & Business Development and be responsible for developing event strategies, managing execution, and tracking performance to ensure each event meets company standards and delivers impactful experiences.

KEY CHALLENGES OF THE ROLE ?

Develop and Manage Event Calendar: Collaborate with the Director of Market Strategy, Global VP of Marketing Communications (MarCom), and the US Sales Team to create and maintain Medimaps Group's annual trade show event calendar, ensuring alignment with company goals and key initiatives.

Event Timelines and Budgets : Oversee and manage event timelines, budgets, and logistics to ensure successful execution within scope, budget, and schedule. This includes the timely preparation and delivery of all event-related activities.

Primary Event Point of Contact : Serve as the main liaison for all internal and external stakeholders regarding event planning and execution. This includes working closely with vendors, suppliers, and various teams across the organization.

Collaborate with U.S. Field Marketing Teams : Work closely with the U.S. field marketing teams to design, plan, and execute localized customer events that align with overarching commercial objectives.

Supplier Management : Build and maintain strong relationships with suppliers and vendors, ensuring effective collaboration for event production, materials, and execution.

Pre-Event Planning and Coordination : Lead internal pre-event meetings to outline objectives and responsibilities. Provide support throughout the event preparation phase, including coordinating logistics, preparing communication materials, managing symposium speakers, and ensuring smooth onsite operations.

Customer-Facing Marketing Materials : When necessary, create customer-facing marketing assets, such as brochures, conference materials, and social media content, ensuring alignment with Medimaps’ brand guidelines and messaging.

Event Materials Logistics and Quality Control : Oversee the printing, shipping, and distribution of all marketing materials for events across the U.S., ensuring quality control and timely delivery to all event locations.

Social Media Engagement : Contribute to social media content related to tradeshows and events in close collaboration with the Global Marketing team, ensuring consistent messaging and engagement across platforms.

Event Performance and Post-Event Analysis: Establish clear pre-event objectives and KPIs, then conduct thorough post-event evaluations to assess success and identify areas for improvement. Provide detailed reports with actionable recommendations to enhance the performance and effectiveness of future events.

Cross-Functional Collaboration : Work closely with cross-functional teams (including sales, product marketing, and customer success) to ensure that all events are aligned with business objectives and customer engagement strategies.

Continuous Improvement: Continuously assess event performance and provide feedback and strategic recommendations to improve processes, engagement tactics, and the overall impact of Medimaps' event strategy.

Industry Trends : Stay up to date with industry trends, new technologies, and best practices in event planning to bring fresh ideas and innovative approaches to the Medimaps event strategy.

WHAT DO YOU NEED TO SUCCEED ?

• BA/BS degree in Marketing, Business, Event Managment or another relevant subjec.t
• 3-5 years of experience in event management, ideally in the medical field.
• Proven track record of managing successful events and meeting event objectives.
• Experience in managing multiple events/logistics simultaneously in a professional, organized manner.
• Basic proficiency in Canva and InDesign.
• Experience in the management of professional material printing.
• High level of organisation, planning, and time management
• Travel: This position requires travel up to 35%

SOFT SKILLS

• Excellent oral and written communication skills in English, other European language is a plus
• Results driven with outstanding project management skills.
• Prioritize tasks and work assignments, balancing multiple tasks simultaneously with accuracy and quality; adjusting to changes in priorities and situations; complete work under pressure; meet deadlines
• Strategic thinker and creative problem-solver, able to glean insights, develop a vision and bring it to life with actionable plans
• Effectively manage resources to deliver against competing event schedules.
• Proactive and takes ownership for producing positive results
• Able to identify and present opportunities for process improvement
• Ability to prepare and deliver presentations
• Evaluate, analyze, and summarize data with insight and brevity; establish logical connections; form sound decisions based on analysis
• Ability to handle stressful or difficult situations diplomatically
• Translate post-event analytics and data into recommendations for best practices.
• Stay ahead of the latest experiential innovations in the industry.

WHAT CAN YOU EXPECT FROM US?

HOW TO APPLY

If you are ready to take on a new challenge and would like to play a pivotal role in transforming the future of bone health across the globe, then please submit your CV and brief letter of application through LinkedIn.

New AI Hiring Tool: Medimaps has recently introduced a new AI tool to assist us in assessing candidates skill alignment and cultural fit. This is a really useful tool which will provide us both with interesting and very practical feedback on your profile. Please use the link provided in the hiring process to complete the assessment. Completion of the AI assessment is mandatory for all applicants.

NOTE: Please do not apply through InMail. Only applications received through the normal LinkedIn process will be considered.

Data Privacy :By submitting your application, you agree to share your personal data with the medimaps group, solely for the purpose of recruitment and employment-related evaluations. Your information will be handled in accordance with applicable data protection laws and will only be used for assessing your suitability for this and potential future positions within the Company. All personal data provided will remain confidential and will not be shared with third parties without your prior and explicit consent. You have the right to withdraw your consent or request access to your data at any stage of the recruitment process.

Recruitment Agencies: Please note that we will be unable to partner with you for this hire. Thank you for your understanding!

Medimaps is an equal opportunity employer.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing and Administrative

• Industries

  Hospitals and Health Care, Medical Equipment Manufacturing, and Software Development

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Inferred from the description for this job

Medical insurance

401(k)

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