Event Set Up Crew

STI; Indianapolis (IN); On-site; USD 36,000 - 60,000; Full time

Job summary

STI is seeking an Equipment Crew Member to lead the setup of audio/visual gear for conference rooms and the Statehouse. You will troubleshoot and repair equipment, organize event timelines, and prepare spaces for daily activities and high-profile events.

The role requires practical knowledge of AV gear, strong customer service, and the ability to work weekends as needed. You will maintain clean, ready spaces and coordinate with internal staff and interns on site.

Qualifications

• Practical knowledge of audio, video and sound equipment.
• Ability to stand long hours and perform manual tasks.
• Excellent oral communication and customer service skills.
• Ability to follow written and verbal instructions with minimal supervision.

Responsibilities

• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment including mixers, monitors, DVD players, mult box and podium equipment.
• Troubleshooting issues with sound and audio equipment and performing necessary repairs for full functionality.
• Review worksheets, organize timelines and plan room set-ups for Statehouse events.
• Assess conference rooms and locations for needed equipment and prepare the space.
• Ensure doors are unlocked, lights are on, and blinds are open as required.
• Transport unused equipment to storeroom and set up essential gear as requested.
• Keep spaces presentable by cleaning and removing trash between events.
• Handle Statehouse events efficiently with awareness of location and timeframes.
• Lead other staff in the absence of supervision and supervise interns when needed.

Skills

Sound equipment knowledge

Troubleshooting

Customer service

Weekend availability

Education

High school diploma or equivalent

Tools

Sound mixers

Monitors

DVD players

Mult box

Podium equipment

Job description

Description

• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment, including sound mixers, monitors, DVD players, mult box and podium equipment.
• Troubleshooting issues with sound and audio equipment provided by the State, along with the customers required equipment and make necessary repairs for full functionality;

The equipment crew member is responsible for performing tasks as scheduled or directed to assure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested.

Essential Duties/Responsibilities

• Knowledge and leading the set-up of specialized sound, audio, visual, live streaming equipment, including sound mixers, monitors, DVD players, mult box and podium equipment.
• Troubleshooting issues with sound and audio equipment provided by the State, along with the customers required equipment and make necessary repairs for full functionality;

Ability to use creative thinking when issues arise and ability to quickly react and solve problems with limited resources.

• Review worksheets, organize a timeline and plan the set up for rooms and Statehouse activities.
• Assessing conference rooms and Statehouse event locations for needed equipment, gathering the necessary equipment and preparation of the space;

Ensure doors are unlocked, lights are on, and blinds are open at full length;

• Transport all unnecessary equipment and furniture to the storeroom;
• Set up all essential equipment and furniture as requested;
• Ensure conference room or meeting area is presentable by cleaning, vacuuming, dusting,and removing trash as necessary;
• Statehouse events must be handled efficiently and with an awareness of your location;
• Ensure all Statehouse event space is presentable by removing customer’s trash and clean-upof catering debris;
• Reset Statehouse event space as required within the required timeframe, especially duringLegislative Session;
• Work is carried out with specific written and verbal instructions and followsstandardized/established practices in performing duties;
• Assume role of leading other staff in the absence of supervision;
• Clean carpets as scheduled / as needed using a commercial grade floor scrubber

Job Requirements

• Practical knowledge of all audio, video and sound equipment, along with commercial grade cleaning equipment used for Statehouse & Conference Center events and upkeep;
• Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping;
• Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision;
• Must possess outstanding customer service skills as the incumbent may receive requests from visitors of the conference center and statehouse;
• Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down and changing over for events;
• The ability to understand and interpret the reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting;
• Must be able to trouble shoot equipment failures at a moment’s notice;
• Assist Supervisor in maintaining inventory of supplies, performing a physical count and tracking of items on a daily basis;
• Understanding of sound equipment, mixers, microphone, speakers and cabling, with the proficiency to set up monitors and tie into sound systems;
• Effectively communicate and collaborate with co-workers, other state agencies, and the public as required for set up and equipment needs;
• Must be able to work weekends, with minimal notice, schedule is event based;
• Sole point of contact during weekend events.

Supervisory Responsibilities/Direct Reports

This positon does not directly supervise State employees but is responsible for supervising and assisting Project Search interns on assigned projects. This position also serves as a group leader and facilitates training efforts for new staff members.

Difficulty Of Work

Duties will be varied and complex at times related to the setup of the events. Duties can be repetitive at times. Must be able to prioritize and organize the schedule and equipment for each day. Tasks and deadlines can be changed multiple times with limited warning which requires constant flexibility and the ability to quickly adapt to changes.

Physical Effort

Effort involves constant lifting and walking throughout the Statehouse and conference center. Constant lifting of furniture and equipment that is moderate in weight. Continual pushing and pulling of furniture and equipment on flatbed carts. All work is performed in a non-sitting position and manual dexterity is at a moderate level.

Working Conditions

Working environment is indoors with minimal hazardous exposure and the climate is controlled through heat or air conditioning. On occasion work is done outdoors Aside from minimal risk from moving furniture, the health, safety and comfort of the workers is maintained at an appropriate level.

Position will include weekends.

Required/Desired Skills

Skill

Required /Desired

Amount

Of Experience

• HIGH SCHOOL DIPLOMA OR EQUIVALENT
  0
• TRANSPORTING AND MOVING OF FURNITURE AND EQUIPMENT IN CONFERENCE ROOMS
  0
• EFFECTIVE PLANNING, ORGANIZING, AND PRIORITIZING OF WORK IF NECESSARY
  0
• Excellent Oral Communication Skills.
  Highly desired
  0
• KNOWLEDGE OF SOUND, AUDIO, AND VISUAL EQUIPMENT
  Desired
  0