Facility Event Room Set Up

University of Massachusetts Medical School; Worcester (MA); On-site; USD 21,000 - 28,000; Full time

Job summary

University of Massachusetts Medical School is seeking a Facilities Event Room setup role to execute the setup and breakdown of furniture for events and daily operations across campus facilities. You will move and arrange tables and chairs, inspect setups for quality and safety, and maintain equipment inventories.

The position requires a high school diploma or equivalent, 3 years of related experience, and the ability to lift up to 50 lbs with reliable travel to off-site locations.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of facilities or event setup experience.
• Ability to lift up to 50 lbs and stand for extended periods.
• Valid driver's license and ability to travel to off-site locations.
• Strong communication and customer service skills.
• Adherence to institutional safety protocols and PPE when handling materials.

Responsibilities

• Move, arrange, and maintain furniture and materials for events.
• Inspect setups for quality and safety.
• Maintain inventory of setup equipment.
• Ensure timely completion of setups and breakdowns.
• Ensure compliance with fire codes and accessibility standards.
• Assist with general facilities and lobby organization.

Job description

Overview

Under the direct supervision of the Sr. Director or designee, Facility Event Room set up is responsible for executing the setup and breakdown of furniture, Tables and chairs for events, meetings, and daily operations across campus facilities. This role ensures that all arrangements meet institutional standards and safety requirements.

Responsibilities

• Move, arrange, and maintain furniture and materials as needed.
• Inspect completed setups for quality, safety, and compliance with institutional standards.
• Maintain inventory of setup equipment and report damage or shortages.
• Ensure timely completion of setups and breakdowns, sometimes under tight schedules.
• Ability to utilize electronic devices
• Vacuum, Shampoo carpets in meeting rooms, wash windows, clean chairs, tables as required
• Remove trash and discarded items per university policy.
• Clean whiteboards, credenza and windows.
• Assist with general facilities and support tasks as needed like organizing lobby areas.

Qualifications

• High school diploma, or equivalent experience
• 3 years of related experience in facilities, event setup, or related field
• Knowledge of proper care and maintenance of equipment utilized
• Ability to follow oral and written instructions to supervise employees effectively
• Knowledge of principles, practices, and techniques of supervision. Room set up standards.
• Knowledge of rules, regulations, policies, procedures, standards and guidelines governing assigned unit activities.
• Ability to lift and move heavy objects (up to 50 lbs) and stand for extended periods
• Effective communication skills – verbal and written
• Valid driver’s license and ability to travel to off-site locations and clean driving record required.
• Use proper lifting techniques and personal protective equipment (PPE) when handling materials.
• Excellent communication and customer service skills.
• Ability to travel to offsite locations
• Flexibility to work early mornings, evenings, or weekends as needed
• SAFETY REQUREMENTS:
  • Adhere to all institutional safety protocols and procedures.
  • Use proper lifting techniques and personal protective equipment (PPE) when handling materials.
  • Ensure all setups comply with fire codes, accessibility standards, and hazard prevention guidelines.
  • Report unsafe conditions or incidents promptly to supervisors.
  • Ability to withstand physical strain of performing manual tasks.

Additional Information

ENVIRONMENTAL WORKING CONDITIONS:

Considerable walking, standing, stooping, kneeling, the lifting up to 50 pounds; physical ability to reach, climb stepladders; possess sufficient vision, hearing, and speech to perform the required tasks safely and efficiently.Possess manual dexterity.

#LI-KR1