Event Sales & Logistics Coordinator — Free Parking

Capital One Hall; Virginia (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Capital One Hall in Minnesota is seeking a Sales Coordinator to perform administrative duties for the Sales department and the food and beverage office. You will filter leads, greet clients, maintain exhibitor files, process payments and invoices, and handle catering paperwork and correspondence.

The role requires strong clerical skills, experience with hospitality software, and excellent communication. A 4-year degree in Theater or related field and some flexibility for weekends/holidays are

Qualifications

• Clerical skills including typing at 60 wpm, knowledge of Windows OS, including Excel, Word and Publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Responsibilities

• Filter leads and prospect from a curated list.
• Greet and assist clients.
• Create and maintain exhibitor event files; record contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices; track all past due accounts.
• Process letters generated by Sales Managers.
• Process catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, license numbers, COD forecasts and monitor event forecast deadlines.
• Coordinate amenity program.
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events website.
• Monitor exhibitor services during shows; assist at show service desk.

Skills

Typing 60 wpm

Windows OS

Communication skills

Time management

Education

BA degree preferred

Theater degree or equivalent

Tools

Hospitality software

Job description

Capital One Hall in Minnesota is seeking a Sales Coordinator to perform administrative duties for the Sales department and the food and beverage office. You will filter leads, greet clients, maintain exhibitor files, process payments and invoices, and handle catering paperwork and correspondence.

The role requires strong clerical skills, experience with hospitality software, and excellent communication. A 4-year degree in Theater or related field and some flexibility for weekends/holidays are