Sales Coordinator

Capital One Hall; Virginia (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Capital One Hall in Minnesota is seeking a Sales Coordinator to perform administrative duties for the Sales department and the food and beverage office. You will filter leads, greet clients, maintain exhibitor files, process payments and invoices, and handle catering paperwork and correspondence.

The role requires strong clerical skills, experience with hospitality software, and excellent communication. A 4-year degree in Theater or related field and some flexibility for weekends/holidays are

Qualifications

• Clerical skills including typing at 60 wpm, knowledge of Windows OS, including Excel, Word and Publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Responsibilities

• Filter leads and prospect from a curated list.
• Greet and assist clients.
• Create and maintain exhibitor event files; record contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices; track all past due accounts.
• Process letters generated by Sales Managers.
• Process catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, license numbers, COD forecasts and monitor event forecast deadlines.
• Coordinate amenity program.
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events website.
• Monitor exhibitor services during shows; assist at show service desk.

Skills

Typing 60 wpm

Windows OS

Communication skills

Time management

Education

BA degree preferred

Theater degree or equivalent

Tools

Hospitality software

Job description

HomeAbout Capital One Hall Careers at Capital One Hall Sales Coordinator

Sales Coordinator

Summary

Perform all administrative-related duties in assisting Sales department and food and beverage office.

Essential Duties And Responsibilities

• Filter leads and prospect from a curated list
• Greet and assist clients.
• Create and maintain exhibitor event files. Record all contract due dates, payments, deposits, log all checks and payments.
• Process credit card charges.
• Process client billing and invoices. Tracking all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes.
• Fax menus and catering contracts to potential clients as generated by Sales Managers.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines.
• Coordinate amenity program.
• Perform other related duties and special projects as assigned.
• File maintenance and organization of file storage room.
• Update events web site.
• Monitor exhibitor services during shows. Assist at show service desk.

Qualifications

• Clerical skills, including typing at 60 wpm, knowledge of windows operating system, including excel, word and publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.

Education

Education and/or Experience

• 4-year degree in Theater with technical emphasis or professional equivalence
• 3-year minimum experience working in a performing arts center/theater
• Knowledge of production operations, maintenance, and stage management
• Working knowledge of applicable OSHA, state and other work environment and safety regulations
• Working knowledge of fire and public safety issues
• Prior supervisory experience preferred.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Free Employee Parking & show tickets