Event Sales Coordinator

FreeRange Concepts; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

FreeRange Concepts in Dallas is seeking an Event Sales Coordinator to support Bowl & Barrel, The Rustic, and Joe Leo in delivering remarkable memories for guests.

You will assist Area Director of Sales and Managers, handle headcounts, invoices, and post-event revenue reconciliation, while ensuring flawless execution and strong client relations.

The role emphasizes hospitality, teamwork, and proactive communication in a fast-paced event environment. Must be organized and personable.

Qualifications

• 1-2 years of experience in hospitality or administrative roles.
• Strong interpersonal skills reflecting positively on the venue and brand.
• Positive attitude, strong teamwork skills.
• Self-motivated, creative, and highly organized.
• Able to work well under pressure with excellent communication skills.
• Alignment with our mission to Create Remarkable Memories.

Responsibilities

• Support the Area Director of Sales and Sales Managers as needed.
• Use sales platforms including TripleSeat, OpenTable, and Qubica.
• Update and share BEOs with the operations team.
• Attend meetings and share key event details to ensure flawless execution.
• Collect final headcounts by phone or email.
• Greet clients and guests upon event arrival.
• Reconcile event charges and ensure revenue collection post-event.
• Send invoices and thank-you notes to clients after events.

Skills

Interpersonal skills

Communication

Teamwork

Organization

Tools

TripleSeat

OpenTable

Qubica

Job description

We’re on a mission to Create Remarkable Memories and are looking for a dedicated professional to help us bring that mission to life! If you’re passionate about events, people, and hospitality, this could be the role for you.

About the Role:

The Event Sales Coordinator will support all three of our concepts in the Dallas market, Bowl & Barrel, The Rustic, and Joe Leo.

Responsibilities:

• Support the Area Director of Sales and Sales Managers as needed
• Use sales platforms including TripleSeat, OpenTable, and Qubica
• Update and share BEOs with the operations team
• Attend meetings and share key event details to ensure flawless execution
• Collect final headcounts by phone or email
• Greet clients and guests upon event arrival
• Reconcile event charges and ensure revenue collection post-event
• Send invoices and thank-you notes to clients after events

Requirements:

• 1-2 years of experience in hospitality or administrative roles
• Strong interpersonal skills reflecting positively on the venue and brand
• Positive attitude, strong teamwork skills
• Self-motivated, creative, and highly organized
• Able to work well under pressure with excellent communication skills
• Alignment with our mission to Create Remarkable Memories