Event Registration & Database Operations Specialist

Space Foundation; Springs (NY); On-site; USD 65,000 - 110,000; Full time

Job summary

Space Foundation seeks an Event Registration & Database Specialist to manage the day-to-day operation of registration systems across its event portfolio, ensuring data integrity and smooth attendee experiences. This role builds, configures, tests, and maintains platforms while coordinating with finance and CRM integrations.

Under the Manager of Events, Registration & Customer Experience, you will support pre-event data audits, on-site check-in at Space Symposium, and post-event reporting.

Qualifications

• Highly organized and detail-oriented.
• Technically proficient with event registration systems.
• Strong data integrity and reporting capabilities.

Responsibilities

• Serve as day-to-day administrator for Space Foundation's event registration platform.
• Test new platform functionality and recommend enhancements.
• Maintain templates, workflows, and reusable registration assets.
• Ensure platform configuration adheres to standards.
• Execute data imports, exports, and list management.
• Build registration reports and dashboards for management.
• Support data integrity through auditing and attendee records.
• Coordinate with Finance for payment reconciliation and reporting.
• Assist with CRM integrations and data validation.
• Maintain confidentiality and security of attendee data.
• Perform comprehensive QA testing before launches.
• Support CRM synchronization and data validation.
• Assist with pre-event data audits, badge proofs, and attendee lists.
• Aid on-site registration and check-in during Space Symposium.
• Support VIP/invitation-only registration as needed.
• Help train volunteers and temporary staff.
• Assist with post-event reporting and reconciliation.
• Follow SOPs and workflows established by the Manager.
• Suggest process improvements based on daily operations.
• Help testing new technologies and workflows.
• Maintain current documentation for registration procedures.

Tools

HubSpot

Swoogo

Job description

Space Foundation seeks an Event Registration & Database Specialist to manage the day-to-day operation of registration systems across its event portfolio, ensuring data integrity and smooth attendee experiences. This role builds, configures, tests, and maintains platforms while coordinating with finance and CRM integrations.

Under the Manager of Events, Registration & Customer Experience, you will support pre-event data audits, on-site check-in at Space Symposium, and post-event reporting.