Space Sector Events Planner - Hybrid & High-Impact

United States Space Foundation; Colorado Springs (CO); Hybrid; USD 72,000 - 75,000; Full time

Job summary

Space Foundation in Colorado Springs is seeking an Event Planner to plan, coordinate, and execute all Space Foundation events and conferences, collaborating with high-profile guests and internal teams. The role covers venue selection, contracts, tech, transportation, catering, and on-site logistics, with opportunities to host guests and mentor juniors.

Requires bachelor's degree in hospitality or related field, CMP certification, and at least 6 years of experience.

Qualifications

• Bachelor's degree in hospitality or related field.
• CMP certification.
• Minimum of 6 years of association, non-profit or corporate event planning experience.
• Experience in event production or related fields is preferred.
• Experience working with all levels of management is preferred.
• Project management experience is preferred.

Responsibilities

• As event lead or supporting the Senior Event Planner, create exceptional experiences that reflect Space Foundation's brand and adhere to all standards.
• Ensure events meet objectives and deliver a superior audience experience.
• Develop detailed project plans for moderately complex events.
• Manage timelines, ensuring deadlines and deliverables are met within budget.
• Oversee on-site event logistics, production schedules, and timelines.
• Negotiate contracts with service providers, such as hotels and AV vendors, up to $2,500.
• Conduct client meetings to understand their needs and provide event execution guidance aligned with Space Foundation's brand standards.
• Provide recommendations for event themes, room setups, staging, venue selection, food & beverage, logistics, and entertainment.
• Proactively address and advise on potential execution issues.
• Partner with third-party vendors to ensure their services meet Space Foundation's protocols and brand standards.
• Participate in vendor selection, evaluate their performance, and ensure contract adherence.
• Collaborate with internal teams.
• Perform additional tasks as assigned.

Skills

Event planning

Stakeholder management

Project management

Vendor negotiation

Education

Bachelor's degree in hospitality or related field

CMP Certification

Job description

Space Foundation in Colorado Springs is seeking an Event Planner to plan, coordinate, and execute all Space Foundation events and conferences, collaborating with high-profile guests and internal teams. The role covers venue selection, contracts, tech, transportation, catering, and on-site logistics, with opportunities to host guests and mentor juniors.

Requires bachelor's degree in hospitality or related field, CMP certification, and at least 6 years of experience.