Event Producer - Contract

ADVOC8; Charlotte (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

ADVOC8 is seeking a versatile Event Producer to own end-to-end production of small to mid-scale experiential projects, from concept through delivery, in Charlotte, NC. You will translate creative concepts into actionable production plans, establish timelines, manage budgets, and coordinate with warehouse, operations, and clients to ensure flawless execution.

This role requires strong attention to detail, teamwork, and the ability to guide junior staff and vendors toward a positive client

Qualifications

• Experience delivering end-to-end production for experiential events.
• Ability to translate concepts into actionable production plans.
• Strong budgeting, timelines and risk management.
• Comfort collaborating with cross-functional teams and clients.

Responsibilities

• Own end-to-end production of small to mid-scale experiential projects.
• Lead defined workstreams within larger, more complex programs.
• Translate creative concepts into actionable production plans.
• Establish and manage timelines, workbacks and execution frameworks.
• Ensure core project processes are followed (kickoffs, tacticals, recaps, debriefs).
• Maintain accurate and complete project documentation across all phases.
• Budget & Financial Management: Build and manage project budgets, estimates and reconciliations.

Skills

Vendor management

Budget management

Project management

Team leadership

Client coordination

Tools

MS Project

Job description

ADVOC8 is searching for a versatile, self-motivated Event Producer who is excited about bringing experiential ideas to life from concept through delivery. This person will own end-to-end production of small to mid-scale experiential projects and lead defined workstreams within larger, more complex programs, ensuring every project is delivered on time, on budget and aligned with client goals. Alongside production leadership, this role will partner with our warehouse and operations team on event kit logistics — from packing and quality control through shipping and onsite readiness — so nothing falls through the cracks between the office and the field. They are detail-oriented, financially disciplined, and care deeply about ensuring our clients always have a positive experience. Comfortable managing vendors, guiding junior team members, and collaborating across internal teams, clients and partners, this is an excellent opportunity for an experienced producer ready to take on greater ownership, complexity and scope.

RESPONSIBILITIES

• Own end-to-end production of small to mid-scale experiential projects
• Lead defined workstreams within larger, more complex programs
• Translate creative concepts into actionable production plans
• Establish and manage timelines, workbacks and execution frameworks
• Ensure core project processes are followed (kickoffs, tacticals, recaps, debriefs)
• Maintain accurate and complete project documentation across all phases

Budget & Financial Management

• Build and manage project budgets, estimates and reconciliations
• Track financial performance and flag risks early