Event Producer

AVI-SPL; East Hanover (NJ); On-site; Full time

Job summary

A leading company in digital enablement solutions is seeking an Event Producer. This role involves planning, managing, and executing multiple corporate events, requiring strong project management skills and a focus on customer satisfaction in a dynamic environment. Ideal candidates will have over five years of event production experience and excel in communication and organization.

Qualifications

• 5+ years in event production, including AV for onsite, hybrid, and virtual engagements.
• Strong project management skills and ability to handle multiple events simultaneously.
• Excellent communication skills, capable of engaging all employee levels.

Responsibilities

• Manage the entire lifecycle of multiple events per week, ensuring projects are completed on time.
• Act as a liaison to produce events, maintaining communication between stakeholders and managing timelines.
• Oversee all technical and production aspects of live events, ensuring smooth execution.

Skills

Project Management

Communication

Problem-Solving

Organization

Flexibility

Tools

Event Management Software

Job description

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WHO WE ARE
AVI-SPL is a digital enablement solutions provider that transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, including our award-winning managed services.

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe success starts with a sound team, and that an inclusive and diverse workplace moves us all forward.

WHAT YOU’LL DO

We are seeking a dynamic and experienced individual with expertise in corporate event production. The ideal candidate will be customer-focused, excel in a fast-paced environment, and manage the entire lifecycle of multiple events per week, ensuring projects are completed on time and to the highest standards.

Key Responsibilities:

• Planning and Coordination:
• Act as a liaison to produce events, maintaining communication between stakeholders, support staff, and vendors, and lead communication and oversight of departments, providing project updates.
• Lead planning calls with stakeholders to determine production requirements and offer solutions that align with the scope and budget.
• Oversee meeting production timelines and deliverables, ensuring timely entry into project management trackers.
• Develop event technical scope and detailed plans, including run of show, timelines, budgets, statement of works, and logistics.
• Production Management:
• Oversee production space and internal team of engineers, ensuring technology and facilities are maintained pre-event, during, and post-event.
• Lead communication and oversight of departments, providing timely updates to leadership and clients, and manage production timelines.
• Oversee all technical and production aspects of live events, including rehearsals, AV setup, lighting, staging, and meeting platforms.
• Event Execution:
• Manage event execution as planned, leading on-site activities to ensure smooth operation.
• Act as a show caller, managing crew and liaising with clients.
• Collaborate on content and support needs with event teams.
• Supervise event staff and troubleshoot issues during events.
• Conduct post-event evaluations and prepare analytics, updating project trackers and sharing metrics.

Items To Consider:

• Work hours and location may vary based on client needs and may include travel.
• Work environment may include construction-like settings at client sites.

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, veteran status, disability, or membership in protected groups. We are a VEVRAA Federal Contractor.

Must-Haves:

• 5+ years in event production, including AV for onsite, hybrid, and virtual engagements.
• Strong project management skills and ability to handle multiple events simultaneously.
• Highly organized with attention to detail.
• Excellent communication skills, capable of engaging all employee levels.
• Problem-solving skills and ability to work under pressure.
• Flexibility for schedule adjustments and travel.
• Proficiency in event management software.

Preferred Skills:

• Knowledge of current trends and technologies in event production.
• Certification in event planning or project management.
• Experience with collaboration tools like Microsoft Teams and event management software.

Salary range: $43.27/hr - $52.88/hr.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: IT Services and IT Consulting