Event Planning & On-Site Support Specialist

HHV; Virginia Beach (VA); On-site; USD 19,000 - 30,000; Part time

Benefits offered by this job

Hands-on event experience

Growth opportunities

Collaborative environment

Job summary

HHV is seeking a motivated Event Assistant to support the planning and execution of professional events. This role offers hands-on experience in event planning, event management, vendor relations, and on-site event support.

You will help coordinate logistics, manage timelines, and assist with attendee registration and on-site operations. The position emphasizes organization, communication, and collaborative teamwork in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Professional and positive approach when working with vendors, attendees, and team members.
• Availability to work evenings and weekends when required for events.

Responsibilities

• Support event planning, logistics, and day-of event activities.
• Communicate with vendors, sponsors, attendees, and event partners.
• Track event supplies, materials, equipment, and inventory.
• Prepare event timelines, documents, schedules, and administrative records.
• Assist with attendee registration, check-in, and on-site guest support.
• Support event marketing and promotional activities across relevant channels.
• Help resolve event-related questions and operational issues.
• Contribute creative ideas to improve attendee engagement and the overall event experience.

Skills

Event planning

Vendor relations

On-site support

Communication

Job description

HHV is seeking a motivated Event Assistant to support the planning and execution of professional events. This role offers hands-on experience in event planning, event management, vendor relations, and on-site event support.

You will help coordinate logistics, manage timelines, and assist with attendee registration and on-site operations. The position emphasizes organization, communication, and collaborative teamwork in a fast-paced environment.