Event Planning Manager

Grand Hyatt at SFO; San Francisco (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Free room nights

Discounted room rates for friends &amp

Friends & Family Room Rates

Medical, Prescription, Dental, and Vis

Vision Insurance

401K with company match

Paid Vacation, sick days, new child le

Personal day

Paid Family Bonding Time and Adoption

Tuition Reimbursement

Employee Stock Purchase Plan

Discounts at various retailers - Apple

Discounts at various retailers - AT&T

Discounts at various retailers - Veriz

Headspace

Job summary

Grand Hyatt at SFO seeks a polished, organized Event Planning Manager to plan, coordinate, and execute meetings, conferences, weddings, and social events with exceptional client service.

Lead from Sales turnover through completion, managing group room blocks, timelines, and AV requirements while driving revenue and guest satisfaction in a luxury hotel setting near the airport.

Qualifications

• Minimum of one year of hotel event planning experience, preferably in luxury markets.
• Experience managing corporate meetings, conferences, weddings, or other complex programs.
• Strong understanding of banquet event orders, event timelines, room setups, food and beverage operations, and event logistics.
• Candidates should be extremely detail oriented, organized and able to handle a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to manage multiple events and priorities simultaneously while meeting deadlines.
• Proficiency with Microsoft Office and hotel event systems required.
• Experience with Envision, Opera, Social Tables or other hotel sales/event systems preferred.
• Ability to work collaboratively with Sales, Banquets, Culinary, Food & Beverage, Rooms, Engineering, Audio Visual, and other hotel departments.
• Must be able to work a flexible schedule, including evenings, weekends, holidays, and event-based hours.

Responsibilities

• Event Leadership & Client Success: Lead the comprehensive planning and execution of assigned events from Sales turnover through completion, serving as the primary client contact and ensuring seamless execution, exceptional service, and successful outcomes.
• Client Relationships & Retention: Build and maintain strong relationships with corporate clients, meeting planners, and key stakeholders by anticipating needs, delivering personalized experiences, and fostering client loyalty and repeat business.
• Group Guestroom Management: Oversee group room block commitments, rooming lists, reservation pickup, cut-off dates, VIP accommodations, and arrival and departure arrangements, ensuring a seamless guest experience while maximizing room block performance.
• Revenue Optimization & Financial Performance: Identify opportunities to maximize event and guestroom revenue through strategic upselling, enhanced services, and effective management of contractual commitments, while balancing client satisfaction with hotel profitability.
• Cross-Departmental Leadership: Drive collaboration and accountability across Banquets, Culinary, Front Office, Housekeeping, Revenue Management, Audio Visual, and other hotel departments to ensure flawless coordination of event and guestroom requirements.
• Operational Excellence & Execution: Maintain ownership of event specifications, Banquet Event Orders, group resumes, timelines, and operational details, ensuring accuracy, proactive communication, and consistent delivery of Grand Hyatt service standards.
• Proactive Problem-Solving & Guest Experience: Anticipate challenges, respond effectively to evolving client needs, and lead thoughtful service recovery efforts to protect the guest experience, maintain client confidence, and achieve positive event outcomes.
• Strategic Partnerships & Continuous Improvement: Partner with Sales and Revenue Management to evaluate event performance, strengthen account relationships, identify future business opportunities, and continuously enhance client satisfaction, operational efficiency, and overall hotel results.

Skills

Attention to detail

Communication skills

Client relationship management

Multi-tasking and prioritization

Team collaboration

Problem-solving

Adaptability under pressure

Tools

Envision

Opera

Social Tables

Hotel event systems

Job description

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care.

Grand Hyatt at SFO is seeking a polished, organized, and highly service-focused Event Planning Manager to join our Events team. This position is responsible for planning, coordinating, and executing meetings, conferences, social events, weddings, corporate functions, and other special events while ensuring an exceptional experience for clients and guests.

Grand Hyatt at SFO offers a unique combination of luxury hospitality and convenient airport access, with more than 14,000 square feet of meeting and event space and 18 event spaces, including the 5,760-square-foot Grand Ballroom. The property was designed to elevate the traditional airport hotel experience and provides a sophisticated setting for business gatherings, celebrations, and global events.

The Event Planning Manager at Grand Hyatt at SFO plays a pivotal role in delivering exceptional event experiences, maximizing group guestroom opportunities, and cultivating lasting client relationships. This position is responsible for managing the complete event and group experience, translating client expectations into seamless operational execution while balancing service excellence, financial performance, and hotel objectives. Through proactive planning, strategic collaboration, and a commitment to personalized hospitality, the Event Planning Manager drives client satisfaction, strengthens account loyalty, and contributes to the overall success and profitability of the hotel.

Awards and Recognition

Grand Hyatt at SFO is proud to be recognized among leading airport and luxury hospitality properties, including:

• 2026 World Airport Awards – Best Airport Hotel in North America
• 2026 World Airport Awards – No. 2 Airport Hotel Worldwide
• Skytrax World’s Best Airport Hotels recognition
• Luxury & Lifestyle Awards – Best Luxury Airport Hotel in the USA 2024

Key Responsibilities

• Event Leadership & Client Success: Lead the comprehensive planning and execution of assigned events from Sales turnover through completion, serving as the primary client contact and ensuring seamless execution, exceptional service, and successful outcomes.
• Client Relationships & Retention: Build and maintain strong relationships with corporate clients, meeting planners, and key stakeholders by anticipating needs, delivering personalized experiences, and fostering client loyalty and repeat business.
• Group Guestroom Management: Oversee group room block commitments, rooming lists, reservation pickup, cut-off dates, VIP accommodations, and arrival and departure arrangements, ensuring a seamless guest experience while maximizing room block performance.
• Revenue Optimization & Financial Performance: Identify opportunities to maximize event and guestroom revenue through strategic upselling, enhanced services, and effective management of contractual commitments, while balancing client satisfaction with hotel profitability.
• Cross-Departmental Leadership: Drive collaboration and accountability across Banquets, Culinary, Front Office, Housekeeping, Revenue Management, Audio Visual, and other hotel departments to ensure flawless coordination of event and guestroom requirements.
• Operational Excellence & Execution: Maintain ownership of event specifications, Banquet Event Orders, group resumes, timelines, and operational details, ensuring accuracy, proactive communication, and consistent delivery of Grand Hyatt service standards.
• Proactive Problem-Solving & Guest Experience: Anticipate challenges, respond effectively to evolving client needs, and lead thoughtful service recovery efforts to protect the guest experience, maintain client confidence, and achieve positive event outcomes.
• Strategic Partnerships & Continuous Improvement: Partner with Sales and Revenue Management to evaluate event performance, strengthen account relationships, identify future business opportunities, and continuously enhance client satisfaction, operational efficiency, and overall hotel results.

This position has a salary range from $75,000-$90,000.

• Free room nights, Discounted, and Friends & Family Room Rates
• Medical, Prescription, Dental, and Vision Insurance
• 401K with company match
• Paid Vacation, sick days, new child leave, and personal day
• Paid Family Bonding Time and Adoption Assistance
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Discounts at various retailers - Apple, AT&T, Verizon, Headspace, and many more.

Qualifications

• A minimum of one (1) year of hotel event planning, catering, conference services preferably in the luxury market.
• Experience managing corporate meetings, conferences, weddings, social events, or other complex programs preferred.
• Strong understanding of banquet event orders, event timelines, room setups, food and beverage operations, and event logistics.
• Candidates should be extremely detail oriented, organized and be able to handle a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to manage multiple events and priorities simultaneously while meeting deadlines.
• Strong client relationship management and problem-solving skills.
• Ability to remain calm, professional, and solutions-focused during high-pressure situations.
• Proficiency with Microsoft Office and hotel event systems required.
• Experience with Envision, Opera, Social Tables or other hotel sales/event systems preferred.
• Ability to work collaboratively with Sales, Banquets, Culinary, Food & Beverage, Rooms, Engineering, Audio Visual, and other hotel departments.
• Must be able to work a flexible schedule, including evenings, weekends, holidays, and event-based hours.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.