Event Planning & Logistics Coordinator

Lone Star College; Town of Texas (WI); On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

Tuition waiver

Retirement plan

Work-life balance

Job summary

Lone Star College is seeking a part-time Coordinator I, Planning and Events to support campus-wide and co-sponsored events. You will assist in planning, coordinating housing, food services, and facilities with approved vendors, while building relationships with faculty, staff, and external partners.

The role requires a high school diploma or GED with at least 1 year of related experience; a preferred associate degree and two years of event coordination experience.

Qualifications

• High school diploma or GED and at least 1 year of relevant work experience.
• Associate's degree preferred and two years of event coordination experience are also desirable.
• Strong planning, budgeting and scheduling abilities with attention to detail and customer service.

Responsibilities

• Plan, organize, implements and coordinate campus-wide and co-sponsored special events.
• Work with faculty, staff and administrators to plan departmental events.
• Oversee setup, management and event clean up.
• Liaise between the college and external customers.
• Administer campus rentals and contracts.
• Handle event budget allocations and reconciliations.
• Oversee vendor quotes and negotiations; troubleshoot event issues.
• Assist with non-academic and special events room scheduling.
• Lead cross-functional departmental event meetings for updates.
• Maintain and update the R25 scheduling system for accuracy.
• Schedule internal and external events and assign space in R25.
• Create R25 reports for space utilization and inquiries.
• Perform other duties related to event management and scheduling.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Report preparation

Time management

Office software basics

Team coordination

Education

High school diploma or GED

Associate's degree preferred

Tools

R-25 database

X-25 database

Job description

Lone Star College is seeking a part-time Coordinator I, Planning and Events to support campus-wide and co-sponsored events. You will assist in planning, coordinating housing, food services, and facilities with approved vendors, while building relationships with faculty, staff, and external partners.

The role requires a high school diploma or GED with at least 1 year of related experience; a preferred associate degree and two years of event coordination experience.