Part-Time Coordinator I, Planning and Events

Lone Star College; Texas; On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

Tuition waiver

Retirement plan

Work-life balance

Job summary

Lone Star College is seeking a part-time Coordinator I, Planning and Events to support campus-wide and co-sponsored events. You will assist in planning, coordinating housing, food services, and facilities with approved vendors, while building relationships with faculty, staff, and external partners.

The role requires a high school diploma or GED with at least 1 year of related experience; a preferred associate degree and two years of event coordination experience.

Qualifications

• High school diploma or GED and at least 1 year of relevant work experience.
• Associate's degree preferred and two years of event coordination experience are also desirable.
• Strong planning, budgeting and scheduling abilities with attention to detail and customer service.

Responsibilities

• Plan, organize, implements and coordinate campus-wide and co-sponsored special events.
• Work with faculty, staff and administrators to plan departmental events.
• Oversee setup, management and event clean up.
• Liaise between the college and external customers.
• Administer campus rentals and contracts.
• Handle event budget allocations and reconciliations.
• Oversee vendor quotes and negotiations; troubleshoot event issues.
• Assist with non-academic and special events room scheduling.
• Lead cross-functional departmental event meetings for updates.
• Maintain and update the R25 scheduling system for accuracy.
• Schedule internal and external events and assign space in R25.
• Create R25 reports for space utilization and inquiries.
• Perform other duties related to event management and scheduling.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Report preparation

Time management

Office software basics

Team coordination

Education

High school diploma or GED

Associate's degree preferred

Tools

R-25 database

X-25 database

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories. Campus Marketing Statement

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science & Innovation, the Energy & Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.

Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.

Job Description

Purpose and Scope

The PT Coordinator I, Planning and Events assists supervisors and managers by ensuring the accomplishment of operational outcomes in processes or programs. Assists in the planning, implementing and logistical support for college functions, special events, community events and programs. The coordinator develops and maintains a working relationship with faculty, staff and leaders of outside groups in planning and scheduling all events and programs for the college, supervises all support activities and makes arrangements for housing, food services, facilities and amenities with the college and approved vendors.

Essential Job Functions

1. Plan, organize, implements and coordinate campus-wide and co-sponsored special events
2. Work extensively with faculty, staff and administrators to plan departmental events
3. Oversee setup, management and event clean up
4. Liaise between the college and external customers
5. Administer campus rentals and contracts
6. Handle event budget allocations and reconciliations
7. Oversee vendor quotes and negotiationsTroubleshoot and resolve event related issues
8. Assist with non-academic and special events room scheduling
9. Lead cross-functional departmental event meetings for changes and/or updates
10. Maintain and update the R25 scheduling system for accuracy and data maintenance
11. Schedule internal and external events and assign space as needed in R25
12. Creates R25 reports for space utilization, academic queries and iStar errors
13. Perform other tasks as related to event management and scheduling
14. Responsible for other reasonable, related duties as assigned

Knowledge, Skills and Abilities

• Knowledge of R-25 and X-25 databases
• Strong attention to accuracy and detail
• Possesses good organizational skills
• High level of customer service
• Has basic knowledge of general office and software applications
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures, viewing a computer terminal, and/or extensive reading
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly
• This position requires attention to details and basic knowledge of the general office use of computers and software applications.
• Requires a working knowledge of general office procedures and practices
• Ability to prepare reports
• Ability to prioritize duties
• Ability to receive detailed information through various communication channels, and to respond appropriately
• Ability to convey detailed or important spoken instructions to other workers accurately and concisely

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High school diploma or GED and at least 1 year of relevant work experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate's degree
• Two years of experience coordinating and directing special events, including event set-up, catering, and decorations and other hospitality needs

Salary

Hourly Pay Rate is $17.94

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.