Global Event Marketing Associate

Abaka AI; Mountain View (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Equity

Health insurance

Dental insurance

Vision insurance

PTO

Job summary

Abaka AI is seeking an Event Marketing Associate to plan and run a dynamic events program, spanning major AI conferences and customer meetups. You will coordinate logistics, vendors, budgets, and on-site operations to deliver compelling brand experiences.

You’ll collaborate with GTM and cross-functional teams to drive attendance, capture leads, and produce post-event reports that quantify pipeline impact.

Qualifications

• 1–3 years of experience in event coordination, field marketing, hospitality, or a related role.
• Experience with booth logistics at large academic, research, or tech conferences.
• Strong organization and project management skills, with a track record of managing many moving pieces at once.
• Clear, friendly written and verbal communication with both internal teams and external vendors.
• Comfortable with budgets, spreadsheets, and basic reporting. Familiarity with event platforms and CRMs is a plus.
• Basic design skills in Canva or Figma for quick event assets.
• Travel about 25–40%, including international travel.
• Ability to build AI workflows and integrate tools into your daily work.
• Curiosity about the AI research community and a desire to make a positive impact on the industry.
• Excited about working from our gorgeous Mountain View office
• Fluent / native in English; additional languages a plus

Responsibilities

• Plan and run logistics for Abaka AI’s presence at leading AI and research conferences (NeurIPS, ICLR, CVPR, COLM, SIGGRAPH), including booth setup, international shipping, travel, and run-of-show.
• Organize hosted events such as customer dinners, happy hours, and community meetups, from venue sourcing to guest list to day-of execution.
• Manage vendors, including venues, booth builders, caterers, swag suppliers, and printers. Collect quotes, negotiate, and handle contracts and invoices.
• Build and maintain event timelines and budgets, and keep stakeholders updated on deadlines and spend.
• Work with business development and marketing to drive attendance through invite lists, registration pages on platforms like Luma, email invites, and social promotion.
• Work on-site at events: set up and tear down, staff the booth, check in guests, and solve problems as they come up.
• Capture and upload leads to the CRM (HubSpot or Salesforce) after each event, and report on attendance, pipeline, and ROI.
• Manage inventory of booth materials, signage, and branded merchandise, and work with our designer on new event assets.
• Research the AI events landscape and recommend conferences to attend, sponsor, or host.

Skills

Event coordination

Field marketing

Budget management

Vendor management

CRM knowledge

Communication

Tools

HubSpot

Salesforce

Canva

Figma

Job description

Abaka AI is seeking an Event Marketing Associate to plan and run a dynamic events program, spanning major AI conferences and customer meetups. You will coordinate logistics, vendors, budgets, and on-site operations to deliver compelling brand experiences.

You’ll collaborate with GTM and cross-functional teams to drive attendance, capture leads, and produce post-event reports that quantify pipeline impact.