Associate, Event Planning

Antares Capital LP; New York (NY); Presencial; USD 105 000 - 135 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical coverage

401(k)

Paid time off

Parental leave

Resumo da oferta

Antares Capital LP is seeking a highly organized marketing professional to support planning and execution of the firm’s client event program in our New York or Chicago office. The Associate will drive the execution of third-party conference and sponsorship activities, ensuring flawless logistics and a consistent brand presence across all external events.

The role involves coordinating internal and external stakeholders, managing budgets, and leveraging AI and emerging technologies to optimize

Qualificações

• Bachelor's degree with 3–5 years of experience coordinating marketing events, conferences, sponsorships, or client events in financial services or a professional services environment.
• Resourceful self-starter with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, project management, and communication skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking.
• Strong relationship management skills to collaborate across teams and external partners.
• Experience with project management and event platforms (Monday.com, Cvent) to manage workflows.

Responsabilidades

• Support the VP of Client Events in executing client event strategy with a focus on third-party conferences and sponsorships.
• Maintain the firm's event and conference calendar; coordinate schedules and updates with internal stakeholders.
• Own day-to-day management of conference sponsorship program, including registrations, deliverables, exhibitor requirements, vendor communications, budgets, and on-site execution.
• Support planning and execution of annual client events, investor meetings, and select internal events.
• Develop timelines and monitor milestones to ensure events are delivered on schedule and to a high standard.
• Coordinate invitations, branding, presentations, signage, attendee communications, and follow-up with marketing teams.
• Ensure events reflect a consistent and professional Antares brand experience.
• Build relationships with internal partners and external service providers.
• Use Monday.com, Cvent, and CRM tools to manage workflows, registrations, and attendee data.
• Track attendance, budgets, deliverables, KPIs, and feedback for post-event reporting and improvement.
• Contribute ideas to enhance future conferences and attendee experiences.
• Other duties as assigned.

Conhecimentos

Microsoft Office

Project management

Communication

Budget tracking

Vendor coordination

Formação académica

Bachelor's degree

Ferramentas

Monday.com

Cvent

Descrição da oferta de emprego

Job Description

Antares Capital is seeking an organized, detail-oriented marketing professional to support the planning and execution of the firm's client event program in our New York or Chicago office. Reporting to the VP, Client Events, the Associate's primary role is to manage the execution of Antares' third-party conference and sponsorship program, ensuring seamless coordination, flawless logistics, and a consistent brand presence across all external events. This individual will also support the planning and execution of proprietary client events, executive meetings and other internal or sponsor-related events as business needs require, providing an excellent opportunity to gain experience across the firm's broader event portfolio. Working closely with colleagues across Marketing, Client Coverage and other business functions, the Associate will help drive efficient, high-quality event execution while continuously identifying opportunities to enhance how the team works. This includes leveraging AI and other emerging technologies to improve event planning, workflows, attendee communications, and reporting. The successful candidate will be highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment, with an interest in finding new ways to improve processes and the overall event experience.

Responsibilities

• Support the VP of Client Events in executing Antares' client event strategy, with a primary focus on third-party conferences and sponsorships.
• Maintain the firm's event and conference calendar, coordinating schedules and communicating updates with internal stakeholders.
• Own the day-to-day management of Antares' conference sponsorship program, coordinating registrations, sponsorship deliverables, exhibitor requirements, vendor communications, budget tracking, expense reconciliation, logistics, and on-site execution.
• Support the planning and execution of Antares' annual client event program, including proprietary investor events, executive meetings, and select internal events.
• Develop project timelines and monitor milestones to help ensure events are delivered on schedule and to a consistently high standard.
• Partner with the Integrated Marketing & Communications team to coordinate invitations, event branding, presentations, signage, attendee communications, and pre- and post-event follow-up.
• Help ensure every conference and event reflects a consistent and professional Antares brand experience.
• Build strong working relationships with internal partners and external service providers.
• Utilize project management platforms (Monday.com), event technologies (Cvent), and CRM tools to manage event workflows, timelines, registrations, and attendee information.
• Track attendance, budgets, sponsorship deliverables, key event metrics, and stakeholder feedback to support post-event reporting and continuous improvement.
• Contribute ideas to enhance future conferences, sponsorship activations, client events, and attendee experiences.
• Other duties as assigned.

Qualifications

• Bachelor's degree with 3-5 years of experience coordinating marketing events, conferences, sponsorships, or client events within investment management, financial services, or another professional services environment.
• Resourceful self-starter with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, project management, and communication skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking.
• Strong relationship management skills with the ability to collaborate across teams and external partners.
• Experience using project management and event technology platforms (such as Monday.com or similar) to manage event workflows.
• Interest in leveraging AI and emerging technologies to improve productivity and event execution.
• Willingness to travel as needed to support conferences and client events.

Preferred

• Experience supporting conference sponsorships or experiential marketing programs within financial services or asset management.
• Prior experience with Cvent.
• Experience with Monday.com.
• Experience with graphic design applications.
• Experience using web management tools.

Skills

• Advanced skills in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint), with the ability to quickly learn new technology platforms.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Budget tracking and vendor coordination experience.
• Event registration and attendee management.
• Attention to detail and strong follow-through.

The Fine Print

• Must have unrestricted authorization to work in the United States.
• Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check.
• Must be willing to work from the New York or Chicago office.

Equal Opportunity Statement

Antares is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Antares is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Base Salary

Base Salary Range $105,000 - $135,000

Base salary does not include other forms of compensation or benefits.

This role is eligible for a discretionary annual bonus (based on company, business unit and individual performance).

Benefits

• medical, dental and vision coverage
• employer paid short & long-term disability and life insurance
• 401(k)
• profit sharing
• paid time off
• Maven family & fertility benefit
• parental leave (including adoption, surrogacy, and foster placement)
• other voluntary benefits