WDS Facilities Coordinator

The Depository Trust & Clearing Corporation (DTCC); Jersey City (NJ); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible/hybrid on-site schedule (3 on

Health and life insurance

Pension

Job summary

The Depository Trust & Clearing Corporation (DTCC) in the United States is seeking a Facilities Supervisor to oversee day-to-day facility operations, FFE repairs, and vendor management for a large corporate office. The role requires strong leadership to coordinate services, safety, and space planning.

You will manage 400,000+ sq ft facilities, supervise outsourced staff, and ensure timely response to service requests while maintaining DTCC standards and regulatory compliance.

Qualifications

• Minimum of 4 years of related experience.
• Bachelor's degree preferred or equivalent experience.
• Proficient with Nuvolo Work Order System or similar.

Responsibilities

• Supervises cleaning staff, maintenance staff & repair vendors including assignment of work orders and quality control.
• Budget development, RFP scope of work development, PO creation, and spend tracking with monthly site reports.
• Supports day-to-day operations for a large corporate office environment (400,000+ sq ft, 4,000 work orders annually).
• Assist with energy and environmental management to maintain ISO 14001 & 15001 compliance and tracking.
• Coordinate daily facility operations and respond to employee and building-service needs.

Skills

Excellent communication

Vendor management

Client focus

Project coordination

Education

Bachelor's degree preferred or equivalent experience

Tools

Nuvolo Work Order System

MS Office (Word, Excel, PowerPoint, Visio)

Job description

Are you ready to make an impact at DTCC? Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.

Finance is one organization composed of ten functions forming the financial backbone of DTCC, leaders who stand at the forefront of DTCC’s competitive endeavors across the globe. From accountants and financial analysts to internal consultants and workplace designers, the CFO Organization employs diverse individuals who work together to help make DTCC a global leader in the financial services industry.

Pay And Benefits

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

The Impact You Will Have In This Role

This position is responsible for supervising the day-to-day facility operations, furniture, fixture and equipment (FFE) repairs and maintenance in the designated office and the role incumbent is expected to be physically present in the office 5 days per week other than whilst on leave. This position is also responsible for supervision of outsourced facility operations staff.

Your Primary Responsibilities

• Supervises cleaning staff, maintenance staff & repair vendors including assignment of work orders for each task. Responsible for work order quality control and validation that best maintenance practices aligning to DTCC standards are upheld. All work orders shall be routed through DTCC’s work order system for tracking purposes.
• Budget development, maintenance RFP scope of work development, purchase order creation, & actual spend tracking against budget including monthly site performance reports for designated DTCC office site.
• Supports day-to-day operations for a large corporate office environment, including a 400,000+ square-foot facility, approximately 4,000 work orders annually, more than 150 office relocations per year, and multiple facility-management vendors.
• Assist with energy and environmental management activities to maintain compliance with ISO 14001 & 15001 systems, monthly tracking, reporting, audits, training, and improvement initiatives.
• Coordinate daily facility operations and respond to employee and building-service needs.
• Receive, review, prioritize, assign, monitor, and follow up on facility requests through approved intake channels.
• Coordinate internal teams and external providers to resolve maintenance, janitorial, furniture, temperature, plumbing, electrical, lighting, access, and general building concerns.
• Support internal and external workplace events through room setup, furniture arrangements, cleaning coordination
• Maintain consistent customer communication, provide status updates, and confirm service completion.
• Escalate life-safety concerns, major outages, recurring failures, missed service levels, and operational risks to management.
• Assists and co-ordinates aesthetic and facilities process improvements. Supports space planning, analyzing space needs and managing moves
• Liaises with building landlord and government offices for regulatory purposes
• WDS representative for the site’s Regional Area Manager and attend meetings when necessary
• Supervise Health & Safety including workplace risk assessments, air/water quality testing
• Oversight of amenities such as coffee, vending, parking, event support
• 24/7 Response to emergency situations relating to employees and/or facilities
• Aligns risk and control processes into day-to-day responsibilities to monitor and mitigate risk; escalates appropriately

Qualifications

• Minimum of 4 years of related experience
• Bachelor's degree preferred or equivalent experience

Talents Needed For Success

• Ability to read architectural and engineering building drawings
• Excellent communication, written skills and client focus
• Ability to use Microsoft Word, Excel, Power Point and Visio
• Experience with Nuvolo Work Order System (or comparable system)
• Strong vendor relationship management skills

The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.