Event Planner/Executive Assistant

Environmental Health Trust; Jackson (WY); Hybrid; USD 30,000 - 50,000; Part time

Job summary

An innovative organization seeks a passionate Event Planner/Executive Assistant to engage the Jackson Hole community through creative programming. This part-time role involves planning events, developing promotional materials, and managing communications to promote healthier lifestyles. The ideal candidate will be detail-oriented, possess strong communication skills, and be proficient in Microsoft Office. Join a forward-thinking team dedicated to making a difference in public health and environmental safety while enjoying the beauty of one of the nation's most scenic locations.

Qualifications

• 3+ years as an event planner or executive assistant.
• Proficient in Microsoft Office Suite and database management.

Responsibilities

• Plan and implement events in Jackson Hole.
• Develop promotional media for local events.
• Field queries and manage communications effectively.

Skills

Event Planning

Communication Skills

Organizational Skills

Microsoft Office Suite

Database Management

Education

Associate or Bachelor’s Degree in Event Planning

Degree in Marketing or Communications

Tools

Microsoft Office Suite

Job description

2 days ago Be among the first 25 applicants

Event Planner/Executive Assistant Based in Jackson Hole, Wyoming

Environmental Health Trust is looking for an energetic, highly motivated, and community-oriented individual to take on the role of event planner and executive assistant. The right person for this job is intellectually curious and interested in how science can guide policy to make cell phones and towers safer for public health, wildlife, and the environment. The winning candidate wants to educate the Jackson Hole community using fun and creative means to engage residents as well as the tourist community passing through one of the nation’s most beautiful regions. These programs serve as models for a national rollout and your success on the ground is EHT’s success across the country

In this role, you will engage multiple organizations and like-minded groups who encourage healthier lifestyles and support freedom from wireless networks, either in our schools, homes, or parks. We want someone who understands that children do not succeed when they are on devices that contribute not only to behavioral disorders but also bombard the body with electromagnetic pulses that alter human health and the health of the environment around them.

Daily duties include setting up programming, advertising, educational outreach opportunities, and the careful use of the digital space to teach people how to reduce their addiction to the digital space (we recognize the irony) and get off their phones.

This hybrid position will require some clerical duties that are critical to operations, including running statistical reports, fielding information requests, and handling donor communications. The ideal candidate knows how to “manage up” to help the seasoned and extremely busy executive team succeed in their many obligations.

Duties and Responsibilities

• Plan, organize, and implement events in Jackson Hole and work with potential partners to deliver creative programming that entertains and educates.
• Develop flyers, videos, posters, billboards, and other types of media to promote local events and contests. You will work with the communications writer, video production manager, graphics designer and social media assistant to ensure brand consistency and messaging.
• Work with local media to place advertisements and news and promote local events.
• Prepare reports, presentations, and data, including graphs and charts, detailing the success and lessons from events that you shepherded and made happen.
• Field phone and email queries and ensure that the team isn’t dropping the ball on important requests and communications.
• Update databases on EHT activities, including presentations, letters, public comments, briefings, legal filings, testimonies, webinars, podcasts, media interviews, scientific publications, and community outreach. Basically, track everything and record where EHT's leaders are making a difference.
• Work with the vice president of operations to arrange travel, accommodations, itineraries, and meals for board members flying into Jackson Hole for their annual meeting.
• Go to our PO box in Teton Village and grab the mail. Deposit checks in the bank, record donations in our donor database, and respond to correspondences.

Requirements and Qualifications

• Associate or bachelor’s degree in event planning, marketing, or communications.
• 3+ years as an event planner, scheduler, executive or social media assistant.
• Proficient with Microsoft Office Suite (SharePoint, Word, PowerPoint, Excel, One Drive)
• Experience scheduling appointments and sharing and updating team calendars.
• Excellent communication and organizational skills.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.
• Strong time management skills - ability to respond quickly to queries and meet unexpected deadlines.
• Knowledge of database management systems.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Valid driver’s license and safe driving record
• We are looking for a person in Teton County who can work virtually and in person. To apply please submit your resume, cover and references to [e-mail].

We are looking for a person in Teton County who can work virtually and in person. The position is listed as part-time, but with demonstrated success, more hours may become available.

To apply please submit your resume and a cover letter explaining your passion for the environment and event planning to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

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