Event Planner (Air Force)

Flatter, Inc; Fredericksburg (VA); Remote; USD 52,000 - 70,000; Full time

Job summary

Flatter, Inc. is seeking a full-time Event Planner to support the Department of the Air Force, coordinating courses, meetings and events across multiple locations including Fredericksburg, VA and the Pentagon.

The role emphasizes planning, budgeting, vendor negotiations, on-site logistics and post-event wrap-up with travel to locations as needed. The position requires 1–3 years in event planning, familiarity with Microsoft Office and military protocol, and an Associate's degree as a minimum

Qualifications

• 1-3 years education and or event planning experience.
• Knowledge of Microsoft Office Suite.
• Knowledge of military protocol.
• Associate's degree, minimum
• Communication: 2 years

Responsibilities

• Manages planning and execution for custom courses, meetings and events.
• Prepares pre-event support: site selection, budgeting, vendor negotiation and registration.
• Coordinates on-site staff, subcontractors and vendors for efficiency.
• Provides on-site logistics support: AV, lodging, catering, registration and speaker help.
• Assists in identifying and securing facilities for senior leader events.
• Coordinates government orders/travel requests and policies.
• Handles wrap-up tasks: invoices, reconciliation and final closeout.
• Facilitates weekly reviews with clients and senior leaders.
• Provides speaker introductions and assists in course facilitation.
• Maintains positive relationships with Air Force clients and staff.
• Develops action plans to improve services and customer satisfaction.
• Builds relationships with Air Force clients and learning staff.

Skills

Event planning

Budgeting

Vendor negotiation

Communication

Travel coordination

Staff coordination

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

Description

Summary:

Flatter is seeking a full-time Event Planner to support the Department of the Air Force. Flatter provides leadership development for Air Force (AF) Total Force General Officers (GO), Civilian Senior Executives (CSE), Colonels (Col), Chief Master Sergeants (CMSgt) and General Schedule (GS) 15s or equivalents civilians.

Duties & Responsibilities

• Manages the planning and execution for a variety of custom courses, meetings and course-related events.
• Prepares and delivers pre-event support, e.g., site selection process; forecasting/budget planning and tracking; vendor negotiation; registration/information web site development; speaker scheduling; learning material/handouts preparation; lodging coordination; logistics planning.
• Coordinates the organization of on-site staff, subcontractors and vendor employees to ensure efficiency.
• Provides on-site support, e.g., logistics; Audio-Visual, lodging POC, food and beverage; on-site registration; speaker assistance; attendee departure process.
• Supports efforts to identify, evaluate, negotiate and acquire meeting facilities and supporting resources for senior leader events/course in federal, private or public spaces.
• Coordinates and advises on government orders/travel requests and guidelines/policies.
• Provides wrap up support, e.g., invoice tracking, reconciliation and payment; reporting and final closeout activities.
• Assists in facilitating weekly review meetings with the Client/senior leaders, i.e. itinerary, attendance update, progress status and to anticipate any challenges.
• Provides speaker introductions and assists in course facilitation as needed.
• Works closely with all facets to ensure total customer satisfaction.
• Develops action plans to complete projects that improve services and customer satisfaction.
• Builds and maintains positive working relationships with Air Force clients, staff, other military service POCs, and learning institution staff members.

Travel Required

This position requires work to be performed in multiple locations to include Fredericksburg, VA, the Pentagon (Arlington, VA), and telework, along with travel to various course/event locations.

Must reside in DC, MD, or VA.

Requirements

Required Education/Experience

• 1-3 years education and or event planning experience.
• Knowledge of Microsoft Office Suite.
• Knowledge of military protocol.
• Associate's degree, minimum
• Communication: 2 years