Event Planner

Cape Fox Shared Services; Washington (District of Columbia); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Company holidays

Paid time off

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

Tuition reimbursement

401K with company match

Job summary

Cape Fox Shared Services is looking for a skilled Event Planner in Washington, D.C. This position involves comprehensive event planning and coordination, providing support to the Federal Transit Administration's Office of Communications and Congressional Affairs.

The ideal candidate will manage project plans for events, handle logistics, and collaborate with vendors. The role also includes managing food and beverage services and ensuring seamless execution of events.

The salary range for this exempt position is set between $80,000 and $90,000, along with a broad selection of benefits.

Qualifications

• Experience in event planning or coordination is required.
• Familiarity with event logistics and on-site management is essential.

Responsibilities

• Establish project plans with milestones for assigned events.
• Provide bi-weekly updates to the events team.
• Identify venues and determine room setup requirements.
• Provide onsite logistical management of events.

Skills

Event planning

Event coordination

Communication

Logistics management

Use of Qualtrics

Use of WebEx

Windows operating systems

Job description

Cape Fox subsidiary NAVAR is seeking a talented and experienced Event Planner. The salary range for this exempt position has been established at: $80,000- $90,000.

The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn.

The Event Planner position provides event planning, event coordination, and communications support to the Federal Transit Administration Office of Communications and Congressional Affairs.

Responsibilities

• Establish project plan with milestones for assigned event
• Provide bi-weekly updates to events team (location(s) researched, quotes received - prepared in a cost comparison spreadsheet)
• Provide written recommendations, pros and cons
• Demonstrate experience using Qualtrics, WebEx, Windows operating systems
• Work on or lead team(s) as needed
• Identify venues, inspecting potential locations, determining site specifications and requirements
• Determine room setup, developing room diagrams, coordinating logistics for staging and equipment
• Identify A/V equipment needs, e.g., lighting, sound, audiovisual, working with vendor to establish setup and strike schedules
• Determine food and beverage service requirements, select menus, establish service times, duration, and breakdown
• Provide onsite logistical management of event
• Assist with the approval process for the use and scheduling of multi-purpose rooms and lunchroom
• Assist with other events management duties as assigned