Defense Leadership Events Planner (On-site/Telework)

Flatter, Inc.; Fredericksburg (VA); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Flatter, Inc. is seeking a full-time Event Planner to support the Department of the Air Force. The role involves planning and executing courses and events, coordinating travel and logistics, and providing on-site support across multiple locations including Fredericksburg, VA and the Pentagon.

Telework may be available, with occasional travel to event sites. Ideal candidates have 1–3 years of event planning experience, Associate's degree, and strong knowledge of Microsoft Office and military

Qualifications

• 1–3 years of event planning experience.
• Proficient in Microsoft Office.
• Knowledge of military protocol.
• Associate's degree or higher.
• Strong communication skills.

Responsibilities

• Plans and executes for a variety of courses, meetings and events.
• Pre-event support: site selection, budgeting, vendor negotiation, registrations, speaker scheduling, materials prep.
• Coordinates on-site staff, subcontractors and vendor personnel for efficiency.
• Provides on-site support: AV, lodging, food & beverage, registrations, speaker help.
• Identifies and negotiates facilities for senior leader events in federal, private or public spaces.
• Coordinates travel orders and guidelines; manages government travel policies.
• Wraps up with invoice tracking, reconciliation, and final closeout reports.
• Facilitates weekly review meetings with client/senior leaders; tracks itinerary and progress.
• Provides speaker introductions and assists in course facilitation as needed.
• Collaborates with all stakeholders to ensure total customer satisfaction.
• Develops action plans to improve services and outcomes.
• Builds positive relationships with Air Force clients and staff.

Skills

Event planning

Communication

Vendor coordination

Education

Associate's degree

Tools

Microsoft Office

Job description

Flatter, Inc. is seeking a full-time Event Planner to support the Department of the Air Force. The role involves planning and executing courses and events, coordinating travel and logistics, and providing on-site support across multiple locations including Fredericksburg, VA and the Pentagon.

Telework may be available, with occasional travel to event sites. Ideal candidates have 1–3 years of event planning experience, Associate's degree, and strong knowledge of Microsoft Office and military