Event Planner

Navan; United States; A distancia; USD 60.000 - 70.000; Jornada completa

Descripción de la vacante

Navan in the United States is seeking a dynamic, service-oriented events professional to lead end-to-end planning for key clients. You will collaborate with operational leaders and the wider events organization to maximize commercial revenue and deliver exceptional experiences.

You will oversee program coordination, sourcing, contract review, payments, and financial reconciliation, while guiding the project team on client needs and business rules.

Formación

• Proven experience planning a variety of events including meetings and venue sourcing.
• 2+ years of current, relevant meeting and event planning experience, nationally and internationally.
• Strong client-facing, consultative, and presentation skills.
• Excellent negotiation and budgeting capabilities.
• Able to collaborate across teams and ensure profitable events.

Responsabilidades

• Oversee coordination and execution of end-to-end event programs with a focus on operations.
• Manage client events including sourcing, contracts, offsite activities, payments, invoicing, and reconciliation.
• Lead events from conception through delivery and financial reconciliation.
• Collaborate with client contacts to meet program objectives and outcomes.
• Provide guidance to project teams on client needs, rules, and objectives.
• Develop and manage client event budgets and ensure profitability.
• Negotiate cost savings with preferred partners to maximize income opportunities.
• Coordinate setups for function rooms, AV, and F&B.
• Provide on-site support as needed and prepare debriefs for stakeholders.

Conocimientos

Event planning

Client relationship management

Negotiation

Budget management

Project coordination

Communication skills

Problem solving

Herramientas

Cvent

Microsoft Office

Project management tools

Descripción del empleo

With a reputation built on excellence, innovation, and exceptional service, we empower our clients through high-touch, high-impact experiences powered by proprietary technology and world-class talent. As our U.S. Events footprint continues to grow, we are seeking a dynamic, service-obsessed, and commercially minded professional who leads by example and delivers flawless experiences that consistently exceed expectations.

In this pivotal role, you will spearhead end-to-end event planning for key clients while collaborating closely with operational leaders, Team Leads, and our wider events organization. You will leverage deep market expertise to advance client objectives, cultivate lasting cross-functional partnerships across Reed & Mackay, and maximize commercial revenue generation—all while delivering outstanding return on investment for our partners.

What You’ll Do:

• Oversee the comprehensive coordination and execution of entire event programs, focusing on operational aspects

• Manage specified client-based events including sourcing, contract negotiation and review, offsite activity coordination, supplier payments, invoicing, and reconciliation

• Lead events from conception through to delivery and financial reconciliation

• Collaborate closely with client contacts to comprehend and fulfill program objectives and outcomes

• Provide clear guidance to the project team regarding client needs, expectations, business rules, and objectives

• Identify opportunities to increase the value of existing and new business

• Develop and manage client event budgets, ensuring agreed profitability through careful negotiation and commercial awareness

• Maximize all income opportunities by leveraging enhanced commission rates and preferred partner relationships to negotiate cost savings

• Agree and advise on setups for function rooms, including layout, seating, AV, and food & beverage needs

• Provide out-of-hours support as necessary

• Identify critical success factors for projects based on clients’ success measures

• Maintain meticulous project documentation to ensure compliance with contract policies, documentation standards, and Service Level Agreements

• Generate and maintain virtual payments to suppliers as required

• Responsible for completing Event Specific Agreements on a per-project basis

• Prepare and review rooming lists in a timely manner to meet agreed deadlines

• Ensure timely completion of payment, billing processes, and final financial reconciliation

• Provide structured event feedback to all stakeholders through debrief notes for inclusion in account reviews

• Attend internal and external meetings as required, document minutes, and follow up on outstanding action items

• Support on-site events when necessary and coordinate client venue visits upon request

• Comply with Reed & Mackay technology usage guidelines and systems as required

• Work closely with the Events Leadership Team to deliver a seamless, professional service to clients

What We’re Looking For:

• Proven experience planning a variety of events, including meetings, group accommodation, and venue sourcing

• 2+ years of current, relevant meeting and event planning experience, ideally both nationally and internationally

• Positive interpersonal skills with the ability to build and maintain strong relationships with colleagues, clients, and suppliers

• Self-motivated, fostering a sense of enthusiasm and collaboration across the team

• Strong client-facing, consultative, and presentation skills

• Excellent critical thinking and problem-solving abilities

• Open-minded, adaptable, and receptive to change in a fast-paced environment

• Strong attention to detail, high customer service standards, and proven negotiation skills

• Exceptional organizational skills with the ability to coordinate multiple resources and concurrent priorities

• Ability to remain calm, focused, and effective under pressure in high-stress situations

• Solid business acumen and commercial awareness

• Effective influencing and stakeholder management skills

• Professional verbal and written communication skills

• Proficient in Microsoft Office Suite, modern project management tools, and venue sourcing platforms (especially Cvent)

• Strong multitasking capabilities with an urgency-driven mindset to resolve time-sensitive issues efficiently

• Empathetic approach paired with consistent, polished professionalism

• Proven ability to adapt and thrive within a hyper-growth environment

• Resourceful, independent thinker capable of troubleshooting issues and resolving complex customer inquiries

• Track record of developing and maintaining strategic client, Account Manager, and Account Executive partnerships

The posted pay range represents theanticipatedlow and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.

For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.

Pay Range

$60,000—$70,000 USD

Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.

Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.

• Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.

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