Event Planner

CarMax Auto Superstores; Richmond (VA); In loco; USD 40.000 - 58.000; Tempo pieno

Descrizione del lavoro

CarMax Home Office in Richmond, VA is seeking an Event Planner to bring company and associate events to life through strong organization, coordination, and attention to detail. You will work with the Events Manager and cross-functional partners to plan, execute, and refine engaging events that reflect CarMax's culture and values.

You will manage logistics, budgeting, timelines, and communications, coordinating vendors, facilities, and volunteers while maintaining accurate records and delivering

Competenze

• Bachelor's degree in Marketing, Communications, Hospitality, Business, or a related field or equivalent combination of education and experience
• 0-2 years of experience in event coordination, hospitality, project coordination, operations, customer service, administrative support, or a related area; internship, volunteer, campus, or other relevant experience may be considered
• Strong organizational skills with excellent attention to detail and follow-through
• Demonstrated ability to coordinate multiple tasks, deadlines, and priorities in a fast-paced environment
• Comfort using spreadsheets and digital tools to organize information, track details, and maintain accurate records
• Strong customer service and interpersonal skills
• Clear written and verbal communication skills
• Ability to collaborate effectively with associates, internal partners, and external vendors
• Ability to take directions, ask questions, and work independently on assigned responsibilities
• Interest in learning event planning, project management, budgeting, and vendor coordination
• Ability to travel overnight and work occasional evenings or weekends in support of events

Mansioni

• Support company events from planning through completion, coordinating logistics, timelines, vendors, facilities, communications, volunteers, and day-of event needs under the direction of the Events Manager and with other event team members
• Maintain the details and tools that keep events on track, using AI, spreadsheets, timelines, databases, and project management tools to track milestones, budgets, logistics, and deliverables
• Coordinate event logistics
• Track event budgets and expenses, maintaining accurate records, and escalating questions or variances as needed
• Partner with internal teams to coordinate event communications, invitations, registration information, and marketing collateral
• Support vendor coordination, including gathering information, tracking deadlines and deliverables, and serving as a point of contact for assigned event needs
• Maintain event calendars, databases, checklists, templates, and project documentation, ensuring information is accurate and current
• Support day-of event execution, helping troubleshoot needs and deliver a seamless associate and guest experience
• Respond to associates, leaders, vendors, and partners with timely, professional, hospitality-forward service
• Contribute to continuous improvement by capturing post-event feedback, documenting learnings, and identifying opportunities to make future events more efficient and consistent

Conoscenze

Organization

Attention to detail

Communication

Event coordination

Vendor coordination

Project management

Team collaboration

Travel overnight

Microsoft Excel

Customer service

Formazione

Bachelor's degree in Marketing, Communications, Hospitality, Business or related field

Strumenti

Excel

Registration platforms

Project management tools

Descrizione del lavoro

CarMax, the way your career should be!

Position Overview

As an Event Planner, you will play a key role in bringing company and associate events to life through strong organization, coordination, and attention to detail. Working closely with the Events Manager, and cross-functional partners, you'll support the planning and execution of engaging events that reflect CarMax's culture and values.

Team Overview

You will work as part of a collaborative, fast-paced team focused on creating engaging workplace experiences, recognition programs, and company events. Success in this role requires strong organization, attention to detail, curiosity, and a commitment to delivering excellent service while balancing multiple priorities.

Role Responsibilities

• Support company events from planning through completion, coordinating logistics, timelines, vendors, facilities, communications, volunteers, and day-of event needs under the direction of the Events Manager and with other event team members.
• Maintain the details and tools that keep events on track, using AI, spreadsheets, timelines, databases, and project management tools to track milestones, budgets, logistics, and deliverables.
• Coordinate event logistics
• Track event budgets and expenses, maintaining accurate records, and escalating questions or variances as needed.
• Partner with internal teams to coordinate event communications, invitations, registration information, and marketing collateral.
• Support vendor coordination, including gathering information, tracking deadlines and deliverables, and serving as a point of contact for assigned event needs.
• Maintain event calendars, databases, checklists, templates, and project documentation, ensuring information is accurate and current.
• Support day-of event execution, helping troubleshoot needs and deliver a seamless associate and guest experience.
• Respond to associates, leaders, vendors, and partners with timely, professional, hospitality-forward service.
• Contribute to continuous improvement by capturing post-event feedback, documenting learnings, and identifying opportunities to make future events more efficient and consistent.

Required Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality, Business, or a related field or equivalent combination of education and experience
• 0-2 years of experience in event coordination, hospitality, project coordination, operations, customer service, administrative support, or a related area; internship, volunteer, campus, or other relevant experience may be considered
• Strong organizational skills with excellent attention to detail and follow-through
• Demonstrated ability to coordinate multiple tasks, deadlines, and priorities in a fast-paced environment
• Comfort using spreadsheets and digital tools to organize information, track details, and maintain accurate records
• Strong customer service and interpersonal skills
• Clear written and verbal communication skills
• Ability to collaborate effectively with associates, internal partners, and external vendors
• Ability to take directions, ask questions, and work independently on assigned responsibilities
• Interest in learning event planning, project management, budgeting, and vendor coordination
• Ability to travel overnight and work occasional evenings or weekends in support of events

Preferred Qualifications

• Previous internship, volunteer, hospitality, campus programming, or event experience
• Experience with project management tools, spreadsheets, registration platforms, or event technology
• Experience supporting events, meetings, conferences, hospitality programs, or customer-facing experiences

Work Location and Arrangement

This role will be based out of the CarMax Home Office (Richmond, VA) and associates will work onsite 4 days per week.

Work Authorization

Applicants must be currently authorized to work in the United States on a full-time basis. Sponsorship will not be considered for this specific role.

About CarMax

At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation's largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For and are committed to helping our communities thrive.

As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change