Event Planner - Onsite Corporate Events & Logistics

CarMax; Richmond (VA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Sick time and vacation benefits

Holiday pay

Bonus eligibility

Equity eligibility

Job summary

CarMax in Richmond, VA is seeking an Event Planner to turn company and associate events into engaging experiences. You will coordinate logistics, timelines, budgets, and vendor management, while collaborating with the Events Manager and cross-functional teams to deliver high-quality events that reflect CarMax’s culture.

The role emphasizes meticulous organization, strong communication, and a passion for creating meaningful experiences in a fast-paced environment, with on-site requirements four

Qualifications

• Bachelor’s degree in Marketing, Communications, Hospitality, Business, or related field or equivalent combination of education and experience
• 0–2 years of experience in event coordination, hospitality, project coordination, operations, customer service, administrative support, or a related area; internship, volunteer, campus, or other relevant experience may be considered
• Strong organizational skills with excellent attention to detail and follow-through
• Demonstrated ability to coordinate multiple tasks, deadlines, and priorities in a fast-paced environment
• Comfort using spreadsheets and digital tools to organize information, track details, and maintain accurate records
• Strong customer service and interpersonal skills
• Clear written and verbal communication skills
• Ability to collaborate effectively with associates, internal partners, and external vendors
• Ability to take directions, ask questions, and work independently on assigned responsibilities
• Interest in learning event planning, project management, budgeting, and vendor coordination
• Ability to travel overnight and work occasional evenings or weekends in support of events

Responsibilities

• Support company events from planning through completion, coordinating logistics, timelines, vendors, facilities, communications, volunteers, and day-of event needs under the direction of the Events Manager and with other event team members
• Maintain the details and tools that keep events on track, using AI, spreadsheets, timelines, databases, and project management tools to track milestones, budgets, logistics, and deliverables
• Coordinate event logistics
• Track event budgets and expenses, maintaining accurate records, and escalating questions or variances as needed
• Partner with internal teams to coordinate event communications, invitations, registration information, and marketing collateral
• Support vendor coordination, including gathering information, tracking deadlines and deliverables, and serving as a point of contact for assigned event needs
• Maintain event calendars, databases, checklists, templates, and project documentation, ensuring information is accurate and current
• Support day-of event execution, helping troubleshoot needs and deliver a seamless associate and guest experience
• Respond to associates, leaders, vendors, and partners with timely, professional, hospitality-forward service
• Contribute to continuous improvement by capturing post-event feedback, documenting learnings, and identifying opportunities to make future events more efficient and consistent

Skills

Event coordination

Project coordination

Attention to detail

Customer service

Communication skills

Education

Bachelors in Marketing, Communications, Hospitality, Business or related

Tools

Spreadsheets

Databases

Project management tools

AI tools

Job description

CarMax in Richmond, VA is seeking an Event Planner to turn company and associate events into engaging experiences. You will coordinate logistics, timelines, budgets, and vendor management, while collaborating with the Events Manager and cross-functional teams to deliver high-quality events that reflect CarMax’s culture.

The role emphasizes meticulous organization, strong communication, and a passion for creating meaningful experiences in a fast-paced environment, with on-site requirements four